Administrative Assistant - Part Time

Position Title:

Administrative Assistant - Part Time

Job Group:

Professional & Scientific

Required Minimum Qualifications:

High school diploma or equivalent and 3 years of related experience

Preferred Qualifications:

Experience providing administrative support to multiple stakeholders
Experience preparing reports, meeting minutes, and other professional communication
Experience coordinating events and/or logistics
Experience with moderately complex data entry

Job Description:

Recreation Services at Iowa State University is seeking a part-time administrative assistant II to provide administrative and clerical support.

This is a part-time position working 20 hours a week. This will translate to working hours every day on Monday through Friday between 8am-5pm, but the hours within that time frame can be flexible. This position is eligible for ISU benefits.

 

This position will provide office administration for the Department of Recreation Services located on campus in State Gym. This includes general staff support for thirty full-time staff and additional support for the Director. The Administrative Assistant II position will include responsibilities such as meeting coordination, scheduling spaces, booking travel reservations, data entry, and office supply management. Additionally, the responsibilities will include assisting with the planning and logistics of event management.

 

This position is part of the Recreation Services’ Business Operations team and will report to the Associate Director of Business Operations. The responsibilities will include compiling moderately complex financial and operational reports and assisting with the updating and maintaining of department policies and documents.

Example of Duties
• Performs a variety of administrative support activities.
• Prepares minutes, notices, agendas, and correspondence.
• Conducts moderately complex research, gathers data, and prepares reports.
• Arranges calls and schedules meetings.
• Makes travel reservations and itineraries.
• Participates in regularly scheduled team meetings.
• Edits documents for grammar, spelling, and punctuation errors.

Level Guidelines
• Career-level position demonstrating proficiency and knowledge of related competencies
• Works under direct to general supervision and may receive guidance on more complex assignments
• Follows established procedures for work assignments, and completes assignments which are semi-routine and may be atypical in nature
• Applies thorough knowledge to respond to inquiries and requests
• Able to resolve most problems and issues and respond to requests without escalation
• Provides guidance to students
• May provide supervision to one to two other staff or lead a small work team

Appointment Type:

Regular

Number of Months Employed Per Year:

12 Month Work Period

Time Type:

Part time

Pay Grade:

PS806

Application Instructions:

To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following:

1) Resume/Curriculum Vitae
2) Letter of Application/Cover Letter

If you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485.

Why Choose ISU?

Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as:
• Retirement benefits including defined benefit and defined contribution plans
• Generous vacation, holiday and sick time and leave plans
• Onsite childcare (Ames, Iowa)
• Life insurance and long-term disability
• Flexible Spending Accounts
• Various voluntary benefits and discounts
• Employee Assistance Program
• Wellbeing program
 

Original Posting Date:

March 24, 2025

Posting Close Date:

April 6, 2025

Job Requisition Number:

R16614