Part-Time Onsite Coordinator, Chemical Inventory

The Opportunity:

In this role, you will report to the Site Services Supervisor and will work closely with the Avantor’s Lab and Production Services team of over 1,500 on- and off-site expert personnel – and our customers – to perform customized, mission-based lab work and research protocols that help return time back to science.

Hourly Range: $27 - $28

Schedule: Monday - Friday, 11 am - 3 pm

Location: New York, NY

Benefits:

• Health and Wellness: Medical, Dental, Vision and Wellness programs (eligible for medical coverage on day 1)
• Time Off: Paid Time Off (PTO), and Company paid holidays,
• Financial Well Being: Spending Accounts: Flexible Spending Account (FSA), Health Savings Accounts (HSA), commuter benefits, 401(k), tuition assistance, employee stock purchase plan discount,
• Added Protection Coverage: To include critical illness, hospital indemnity, accident, legal, identity theft protection, pet, auto and home insurance,
• Recognition: Celebrate your peers and earn points to redeem on gifts and products.

What we’re looking for:  

Education: High school diploma or GED is required

Experience: 3+ years of experience in inventory management, laboratory operations coordination, or a related field.

Collaboration Tool: Microsoft Office suite

Qualifications:  

• Knowledge of proper packaging, documentation, and regulatory compliance for hazardous and restricted materials.
• Skilled in managing inventory accuracy, cycle counts, stock replenishment, material staging, and Point‑of‑Use (POU) location support.
• Proficient in chemical tracking software, SDS management, and handling/ordering of laboratory chemicals in accordance with safety regulations desired.
• Comfortable navigating and using multiple platforms simultaneously, such as inventory management systems, chemical databases, ERP tools, and customer-specific portals.
• Strong working knowledge of Excel, Outlook, Word, and Teams for reporting, tracking, and communication.
• Experienced in order processing, packaging, labeling, and tracking shipments through customer systems.
• Cross-functional Communication
• Must be able to lift up to 50lbs required
• Onsite Client Support
• Organization & Cleanliness

How you will thrive and create an impact:  

Avantor’s Lab and Production Services team is a crucial part of the Avantor Services group serving over 500 customers in biopharma, pharmaceutical, educational, industrial, and high-tech industries with customizable, flexible solutions and end-to-end laboratory operations support.

In this role you will:

• Coordinate all inventory categories, including common lab consumables, chemicals, and shipping/receiving materials.
• Maintain accurate stock levels through cycle counts, restocking, material staging, and reconciliation of discrepancies.
• Ensure proper documentation and communication regarding inventory changes and customer requirements.
• Uphold all safety protocols, including chemical handling, PPE use, and hazard awareness.
• Conduct and participate in GEMBA walks to identify safety and process improvements.
• Maintain certifications and ensure all required safety training is current.
• Support safety initiatives and help enforce adherence to company and customer standards.
• Operate required Avantor and customer systems such as inventory management platforms, chemical tracking software (e.g., DFS, 3rd-party tools), return systems, order entry platforms, and quoting systems.
• Enter shipping data, track outgoing materials, and resolve routine shipping issues in customer platforms.
• Serve as a primary point of contact for customer service activities, including order entry, status updates, reporting, and metric tracking.
• Communicate inventory needs, service updates, and any scope-of-work changes to customers and internal teams.
• Understand customer expansion or service requests and escalate appropriately to leadership.
• Follow established Standard Operating Procedures and Statements of Work.
• Identify opportunities for improvements and assist in drafting SOP revisions or process updates.
• Train onsite staff and new team members on operational procedures and safety requirements.
• Maintain a clean, organized, and professional work environment in stockrooms, POU locations, and office/cubicle spaces.
• Ensure all work areas meet cleanliness, safety, and customer expectations.
• Perform other operational tasks or special assignments as directed to support overall site success.​

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