Health Access Partner, Medical Specialties, UT Health Austin

Job Posting Title:

Health Access Partner, Medical Specialties, UT Health Austin

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Hiring Department:

Dell Medical School

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

Purpose

Assist with direct/indirect patient care such as registration, scheduling, and other inquiries in the clinical practice and UT Health Austin Access Center by using the highest level of customer service and outstanding communication skills to ensure timely coordination of care for patients.

Responsibilities

• Assist in patient scheduling for single specialty integrated practice units, and coordinates connections with surgery schedulers and diagnostic imaging as needed for to schedule procedures. Perform referral processing coordination, insurance verification, appointment confirmations, cancellations, scheduling and reschedules. Under general supervision, exercise some discretion, make routine decisions based on existing scheduling guidelines and will assume other duties when assigned.

• Interact with the Access Center and Clinical Care Team. Support the clinical care team as needed with access related operations. Provide customer service to all contacts, included but not limited to scheduling and confirming patient appointments for multiple health services, using an electronic contact center software system, electronic health record and other electronic methods for managing patient care.

• Provide response and assistance to patients via electronic multi-media requests (email, chat, web, etc.). Obtain medical records as needed in accordance with UT Health Austin guidelines. Identify and obtain medical authorizations working with insurance payers and program facilitators. Verify patient insurance in accordance with UT Health Austin guidelines. Perform data entry, making necessary updates to patient information, demographics and insurance information using an electronic practice management system. Perform a variety of outbound proactive health contacts to patients, using established electronic methods. Complete appointment confirmation calls, ensuring patients attend their appointment. Schedule follow up appointments for patients checking out from their appointment.  

• Receive and process specialty care referrals from Providers using Access Center software ensuring timely coordination of care for patients. Provide exceptional customer service and problem-solving techniques in an attempt to further the patient’s overall health and well-being via specialty care referrals. Obtain all necessary information via the patient record to ensure efficient processing of referrals.

• Document all referral processing steps throughout multiple stages, care coordination interactions with patients and providers utilizing Access Center software. Provide conflict resolution utilizing established UT Health Austin de-escalation methods. Educate and explain referral processes and procedures to patients. Establish and maintain effective working relationships with Care Teams internally and externally.

• Navigate all contacts appropriately using various software tools and electronic technology methods. Maintain Quality Performance Review Scorecard Standards (score of 90 percent or greater). Apply use of department manuals and reference tools.

Marginal/Incidental Functions:

Other related functions as assigned.

Required Qualifications

High school graduation or GED. Three years of related experience. Prior healthcare setting experience. Working knowledge of Electronic Practice Management systems to include scheduling and general billing functions. Capable of documenting patient communication, referral notations, and clinical chart notes accurately and appropriately. Professional verbal and written communication. Ability to anticipate needs and follow through with internal and external customers. Exceptional customer services skills, awareness and phone etiquette. Ability to follow directions. Ability to communicate effectively with patient and the healthcare team, including the ability to explain registration policies and procedures. Must be able to interpret basic medical terminology and have proficiency in the use of basic math skills. Ability to maintain and respect the confidential nature of medical information. Ability to use experience and judgement to plan and accomplish goals. Must have ability to read and interpret documents such as charts, safety rules, operating and maintenance instructions, and procedure manuals. Ability to work closely with physicians and clinical staff to assist with their administrative access needs for the pati