Senior Payroll Specialist - Human Resources

Employee Benefits:

• Medical, Dental and Vision insurance, including FSA (Flex Spending Account)
• Paid Time Off to include select paid holidays
• Retirement Benefits with generous 401K match

Some Other Favorite Employee Benefits Include

Paid Parental Leave, Education Assistance, Employee Assistance Program, Employee Wellness Program and much more!

Position Summary

The Senior Payroll Specialist performs all phases of multi-company and multi-jurisdictional payroll, and maintains the payroll, compensation, and timekeeping systems. This position assists with the administration of employee benefits.  

 The following duties are intended to provide a representative summary of the major duties and responsibilities and ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional duties. 

Essential Duties and Responsibilities

1. Review and verify payroll data in a timely manner. Work with vendor and bank management to ensure timekeeping logs are appropriately maintained and approved.
2. Responsible for processing and maintaining loan commission software to ensure accurate calculation of loan commissions paid monthly. 
3. Respond to routine inquiries concerning payroll deductions and accruals, wage garnishments, child support payments, and employment verifications. 
4. Process garnishments and incentive/sales/referral bonuses.
5. Assist the Payroll Manager to record and process federal and state payroll tax deposits.
6. Verify accuracy of updates to employee records, including address changes, promotions, and transfers by reviewing personnel change forms. 
7. Monitor and maintain leave accruals in accordance with policy. 
8. Coordinate information in preparation of payroll related audits, for example, worker’s compensation, unemployment compensation, IRS, etc.
9. Coordinate year end payroll processing including the preparation and distribution of W-2 forms and state forms in a timely manner.
10. Assist with the development and implementation of payroll practices, policies, and procedures.
11. Assist with employee benefits to include accuracy in deductions through payroll, reconciliation of vendor invoices, timely remittance of employee deductions, communication with employees and reports for management.
12. Assist with educational opportunities such as open enrollment, 401(k) presentations, benefits orientation and other trainings for employees.   
13. Complete online, written and in-person compliance training within established timeframes.
14. Other duties as assigned.

Qualifications 

Education

• Associate’s degree in Business or Accounting. 
• Two years of payroll experience may be substituted for degree. 

Experience

• Three years of payroll or accounting experience.
• Human Resources or Benefits experience preferred.
• Related military education/experience may be used as a substitute for education or work experience.

Licenses & Certifications 

• Pursuit of Certified Payroll Professional (CPP) is encouraged/preferred.

Knowledge & Communication Skills 

• Able to add, subtract, multiply and divide using whole numbers, common fractions, and decimals. Understand balancing concepts and the effects of debits and credits. 
• Must be able to communicate effectively with employees, management, directors, and vendors. 
• Ability to assist employees graciously with respect to their payroll.  
• Exceptional communicator with the talent to easily identify issues, problems or concerns and mentor staff to self-discover resolutions and solutions. 
• Ability to read, write, and speak English sufficiently to comprehend, analyze, and effectively communicate business memorandums, technical procedures, and government regulations.
• Must understand and have the ability to implemen