Senior Executive Assistant - Cabinet Office

Salary range is $60k to $140k, with a midpoint of $95k.  New hires typically receive between minimum and midpoint, however, we may go slightly higher based on experience, internal equity and market.

Sound Transit also offers a competitive benefits package with a wide range of offerings, including:

• Health Benefits: We offer two choices of medical plans, a dental plan, and a vision plan all at no cost for employee coverage; comprehensive benefits for employees and eligible dependents, including a spouse or domestic partner.
• Long-Term Disability and Life Insurance.
• Employee Assistance Program.
• Retirement Plans: 401a – 10% of employee contribution with a 12% match by Sound Transit; 457b – up to IRS maximum (employee only contribution).
• Paid Time Off: Employees accrue 25 days of paid time off annually with increases at four, eight and twelve years of service. Employees at the director level and up accrue additional days. We also observe 12 paid holidays and provide up to 2 paid floating holidays and up to 2 paid volunteer days per year.
• Parental Leave: 12 weeks of parental leave for new parents.
• Pet Insurance.
• ORCA Card: All full-time employees will receive an ORCA card at no cost.
• Tuition Reimbursement: Sound Transit will pay up to $5,000 annually for approved tuition expenses.
• Inclusive Reproductive Health Support Services.
• Compensation Practices: We offer competitive salaries based on market rates and internal equity. In addition to compensation and benefits, you’ll find that we provide work-life balance, opportunities for professional development and recognition from your colleagues.

GENERAL PURPOSE: 

Under general supervision, this position provides a full range of comprehensive administrative office support work to the Deputy Chief Executive Officer (CEO) and Cabinet Chief of Staff (COS), requiring the application of specialized administrative knowledge, customer focus, organization and attention to detail, initiative, and independent judgment. It is the highest level within the administrative support series and is distinguished from all other administrative support classifications in that the major duties performed require independent judgment and prioritization, tracking, and communication on behalf of the senior-most executives within Sound Transit’s structure. Secretarial/clerical duties may still be required but are performed less frequently with notable independence and accountability for the work results. This position serves as liaison with regard to programs, policies, procedures, and assigned functions for the department; acts as a liaison with other departments/divisions; coordinates executive schedules and meeting calendars; coordinates their principals’ process flow; handles travel arrangements and logistics; makes process improvement decisions, and coordinates communications with other Agency departments, divisions, and outside agencies on behalf of the DCEO and/or Cabinet COS and the department.

ESSENTIAL FUNCTIONS:

The following duties are a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Provides direct administrative support to the DCEO and Cabinet COS in order for them to complete their duties and ensures department administrative functions run smoothly.
• Supports the Administrative Manager with the preparation of the DCEO/ Cabinet COS daily schedule.
• Meets with the Administrative Manager and Cabinet COS regularly to understand scheduling and issue priorities and execute short-term and long-term planning to ensure the maximization of the DCEO's and Cabinet COS’ time.
• Schedules meetings and manages meeting calendars and appointments on behalf of the DCEO and Cabinet COS, interacting directly with executive leadership, elected officials, Board members, partner agency staff, and other external stakeholders as needed. Plans, coordinates and ensures the DCEO and Cabinet COS’ schedules are followed and respected.
• Provides “gatekeeper” and “gateway” role, creating win-win situations for direct access to the DCEO’s time and office.
• Ensures the maximization of the DCEO’s time and prepares DCEO for meetings by ensuring the DCEO has support materials needed for each meeting.
• Serves as a point of contact between the Office of the DCEO and external e