Accounts Receivable Specialist I

Komatsu is an indispensable partner to the construction, mining, forestry, forklift, and industrial machinery markets, maximizing value for customers through innovative solutions. With a diverse line of products supported by our advanced IoT technologies, regional distribution channels, and a global service network, we tap into the power of data and technology to enhance safety and productivity while optimizing performance. Komatsu supports a myriad of markets, including housing, infrastructure, water, pipeline, minerals, automobile, aerospace, electronics, and medical, through its many brands and subsidiaries, including Joy, P&H, Montabert, Modular Mining Systems, Hensley Industries, NTC, and Gigaphoton.

We’re more than a company, and we’re a community of passionate, creative professionals striving toward a shared vision: revolutionizing the way the mining industry operates. With a presence stretching from Johannesburg to Vancouver, Sydney to Lima, you are part of a global brand that supports creativity, fosters innovation, and encourages you to think big, share ideas and be yourself. 

The Company

Job Purpose

The Accounts Receivable Specialist I is responsible for managing and processing incoming payments, ensuring accuracy and efficiency in financial transactions. This role involves maintaining up-to-date records of invoices and receipts, resolving payment discrepancies, and providing excellent customer service to clients.

Main areas of responsibilities will include:

Payment Processing:

• Manage and process incoming payments from clients.
• Ensure payments are accurately recorded and applied to the correct accounts.

 

Invoice Management:

• Prepare and send out invoices to clients.
• Track and follow up on outstanding invoices to ensure timely payment.

 

Account Reconciliation:

• Reconcile the accounts receivable ledger to ensure all payments are accounted for and properly posted.
• Identify and resolve any discrepancies in the accounts.

 

Customer Service:

• Address and resolve client inquiries and issues related to billing and payments.
• Provide excellent customer service to maintain positive client relationships.

 

Financial Reporting:

• Generate financial statements and reports detailing the status of accounts receivable.
• Assist in the preparation of month-end closing reports.

 

Compliance and Record-Keeping:

• Maintain accurate and up-to-date records of all financial transactions.
• Ensure compliance with company policies and relevant regulations.

 

Collections:

• Facilitate the collection of overdue payments by sending reminders and contacting clients.
• Work with clients to arrange payment plans if necessary.

The ideal candidate will possess a bachelor’s degree in accounting or finance, be highly computer literate, and have 2+ years of relevant work experience in billing, collational and accounts receivables analysis or a related role. They should demonstrate strong analytical and problem-solving skills, high proficiency in financial modeling and reporting tools, excellent communication and presentation skills, and the ability to work independently as well as part of a team. Attention to detail and accuracy is crucial, along with advanced proficiency in Microsoft Excel and other financial software.

#MTS1

Travel Requirements

• Up to 10%

Job Duties and Responsibilities

• Process accounts and incoming payments in compliance with financial policies and procedures.
• Perform day-to-day financial transactions, including verifying, classifying, computing, posting, and recording accounts receivables’ data.
• Prepare bills, invoices, and bank deposits.
• Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
• Verify discrepancies and resolve clients’ billing issues.
• Facilitate payment of invoices due by sending bill reminders and contacting clients.
• Generate financial statements and reports detailing accounts receivable status.
• Assist with month-end closing processes.
• Monitor and analyze account receivable data and produce financial reports to support internal finance Division needs and meet operational business unit needs.
   

Required Skills

• Proven working experience as an Accounts Receivable Clerk or Specialist.
• Solid understanding of basic accounting principles, fair credit practices, and collection regulations.
• Proficiency in MS Offi