Temporary Administrative Associate - Center for Water and the Environment - (UTEMPS)

Job Posting Title:

Temporary Administrative Associate - Center for Water and the Environment - (UTEMPS)

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Hiring Department:

UTemp Pool

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Mar 06, 2026

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Location:

PICKLE RESEARCH CAMPUS

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Job Details:

General Notes

Temporary assignments may be filled at any time; only competitive applicants selected will be contacted and provided with instructions on the continued application process.  Please no phone calls or emails. The projected end date for this temporary assignment is March 06, 2026. This assignment is located at the JJ Pickle Research Campus, North Austin.

Purpose

The Administrative Assistant for the Center for Water and the Environment is a 19-hour per week position that supports the operations of the Administrative Team on the J.J. Pickle Campus in north Austin. This role will assist with purchasing, service center invoicing, payment vouchers, financial reports, and general office operations.

Responsibilities

• Process and track ProCard purchases and UT Market purchases. Create Service Center Invoices and process payment vouchers.

• Assist with financial reports and General Data Entry.  Performs other related job duties as assigned.

Required Qualifications

High School Diploma and five (5) years of clerical experience or a Bachelor's Degree and one (1) year of experience at the Administrative Assistant level. Strong interpersonal and problem-solving skills. Excellent oral and written communication skills. Ability to work independently and as part of a team. Ability to learn quickly and be flexible.  Ability to undertake and complete tasks with minimal supervision and exhibit individual initiative in meeting the functions of the position

Preferred Qualifications

More than two (2) years of experience at the Administrative Assistant level. More than one (1) year as an Administrative Associate. Experience using the UT mainframe accounting system (Define, FRMS), Experience processing purchases at UT Austin

Hourly Rate

$25.00

Working Conditions

• Attire: Business Casual

• Standard Office Environment, Use of manual dexterity, Repetitive use of keyboard at a workstation

Work Shift

• Hours per week - 19

• This position may be eligible for a hybrid (on-campus and off-campus) work based on business needs and at the discretion of the supervisor. Flexible hours -may work between the hours of 7 am to 6 pm, M-F.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without superv