Accounts Payable Analyst

Would you like to join an international team working to improve the future of healthcare? Do you want to enhance the lives of millions of people? Grifols is a global healthcare company that since 1909 has been working to improve the health and well-being of people around the world. We are leaders in plasma-derived medicines and transfusion medicine and develop, produce and market innovative medicines, solutions and services in more than 110 countries and regions.

Summary:

Under the general direction of the Acccounts Payable Manager of Reporting & Projects, the Financial Accounts Payable Analyst will be responsible for assisting with reporting, analysis, process improvements, payments and training.   A key role is to support accounts payable and procure-to-pay users with reporting for decision making and to highlight obstacles preventing timely payments. The Financial Accounts Payable Analyst will perform analysis of the AP Aging, Goods Receipt/Invoice Receipt Report for all companies and recommend adjusting entries to the Business Units and provide comments for review in the Account Analysis Meetings.  Another key role will be performing root cause analysis of the Vendor Invoice Management System validation rejects, suspected duplicates, return to vendors, and approver rejects to reduce the volume of exceptions across all companies by improving the process or by offering training.  The Financial Accounts Payable Analyst will be responsible for assisting in the development of new processes or to optimize existing processes. This position will create SOP's for new processes and provide training to AP or other Procure-to-pay users. Generating payments for all companies and troubleshooting exceptions also falls under this postion.          

Primary Responsibilities of Role:

• Reporting:  Distibute timely and accurate reporting to accounts payable, FSSC Management and business partners to drive operations and to ensure all fields are entered to optimize invoice processing.  Perform analysis to aid in setting AP Targets.  Assist in generating operational reporting and meaningful KPI reporting.    Provide training to AP associates on specific AP Processes (ex: VIM credit memos, VIM Analytics, Business Rules, etc)                    
• Analysis:  Perform critical vendor reconcilations for all Grifols Companies and obtain reconciling items (invoices/credits.)  Perform analysis of Aging and Goods Receipt/Invoice Receipt reports for all companies to clear variances and recommend adjustments to Business Units.   Perform Vendor Invoice Management root cause analysis of  exceptions in various stages with intent on reducing exception via process improvements or training.   Perform reconciliation of utilities to ensure no skipped payments and every period has a posting.                     
• Process Improvements: Support AP Operations on new process implementations (Ex: VIM Phase II, Frameworks PO's, converting utilities to direct debit, Grifols Procurement Model,etc.)  Create SOP's for new processes and provide training.    Apply Lean Six Sigma Methodology to projects and process improvements to systematically remove inefficiencies and to employ standardization across companies.                    
• Payments:  Generate weekly payments and troubleshoot all payment exceptions including  performing root cause analysis.  Perform analysis of payment types to determine how best to extend payment terms and covert checks to ACH.                   
• Training:  Create training materials and serve as a resource to provide AP and end-user training. Support new companies integration to AP Processes and invoice requirements.  (e.g. Mexico, Hologic, KedPlasma centers etc.)                     
• Support Manager of Reporting and Projects as needed                    
• Maintains action item listings, calendars and project plans                    
• Maintain SOP directory on Portal     

Knowledge, Skills & Abilities:

• Working knowledge of accounts payable and accounting concepts.
• Intermediate Excel, MicroSoft Suite (Outlook, PowerPoint, Visio etc.) SAP experience and VIM Open Text (preferred).
• Must be analytical, able to review processes and recommend changes.   
• Lean Six-Sigma.
• Organize data and analyses in a fashion that provides ease of review by management, auditors, and others.
• Ability to create SOP's. 
• Good interpersonal and communication skills.  
• Perform account reconciliations and other accounting related duties (e.g. Reconcile Goods Receipt/Invoice Received Report & Unplanned Deliveries GL).  Accounting adjusting entries (GRIR adjustments/writeoffs)  
• Ability to multi-task. 
• Ability to work well on multiple levels within A/P and with end-users