Administrative and Fiscal Coordinator (CAS Dean)

Job Requisition:

JR101502 Administrative and Fiscal Coordinator (CAS Dean) (Open)

Job Posting Title:

Administrative and Fiscal Coordinator (CAS Dean)

Department:

CC00064 WM001 | CAS | Dean of Arts & Sciences Office

Job Family:

Staff - Administrative & Office Support

Worker Sub-Type:

Regular (benefited)

Job Requisition Primary Location:

Boswell Hall Rm 305

Primary Job Posting Location:

Boswell Hall Rm 305

Job Description Summary:

The College of Arts & Sciences (CAS) Dean’s Office invites qualified candidates for an exciting opportunity to support administrative continuity across the division. The Administrative & Fiscal Coordinator plays a key role in providing critical interim support for departments and programs impacted by staff vacancies and extended absences, in addition to coordinating ongoing training opportunities and providing onboarding and orientation of new administrative staff across CAS. In this field-based role, the incumbent will leverage their knowledge and expertise in general administration and fiscal management to develop effective training strategies that support the needs of administrators across CAS.

Job Description:

This position supports a broad range of administrative and financial needs to include faculty support. Primary areas of support include:

• Administrative and faculty personnel services

• Fiscal administration and management of department funds

• Facilitating processing of transactions and procurement of equipment and services

• Liaising with multiple units on campus such as Accounts Payable, Human Resources, Procurement, the Office of Sponsored Programs, and Student Employment

• Communications and technological support

• Facilitating student hiring processes

• Course Scheduling and Registration

Required Qualifications:

• High School graduate or an equivalent combination of training, education and/or experience.

• Experience with general office practices and procedures, including customer service techniques and etiquette.

• Working knowledge of fiscal administration and general accounting practices.

• Working knowledge of procurement and purchasing policies, procedures, and practices.

• Working knowledge of general employment/hiring practices and procedures.

• Demonstrated proficiency in Microsoft Office: Word, Excel, PowerPoint, and Outlook.

• Demonstrated ability to effectively work with productivity systems and applications in the areas of funds management and procurement.

• Demonstrated ability to interpret and apply organizational policies and procedures in accordance with state and federal guidelines.

• Demonstrated ability to balance competing priorities.

• Demonstrated ability to communicate effectively, orally and in writing, and interact professionally with a diverse population of faculty, staff, and students.

Preferred Qualifications:

• Bachelor’s Degree from an accredited institution or an equivalent combination of training, education and/or experience

• Experience working in higher education

• Experience leading individual or group training

• Experience with productivity systems and applications such as Workday, Banner, Qlik, and buyW&M

• Experience with fiscal administration to include tracking expenditures

• Experience with personnel processes for instructional faculty (i.e., promotion, tenure review, merit, etc.)

Conditions of Employment: 

Occasional evening and weekend work may be required, for example, during graduation, homecoming, lectures, special events, etc.

This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc., as directed and approved by the supervisor.

Position will remain open until filled.

Compensation: Up to $49,500 commensurate with experience
 

Duties: 

55% - Department/Program Administrative Personnel Support

• Provide interim support to departments and programs in times of extended absences and/or vacancies, to include essential tasks as outlined in other duty blocks below.

• Assist with complex and time-sensitive tasks for departments and programs as needed.

• In coordination with the Dean’s Office and unit leaders, assist with recruitment ac