Administrative Manager

Role Overview: The Administrative Manager will provide comprehensive administrative direction and coordination for departmental policies, procedures, and programs. The successful candidate will enhance service quality and foster a harmonious work environment. 

Education and Experience Requirements: 

Bachelor’s degree in Business Administration, Health Administration, or a related field; with 3-4 years of experience Or more than 6 years of relevant experience. 

Key Responsibilities: 

Assisting Business Administrator (BA): 

Assist the Business Administrator in the execution of financial and HR functions as outlined. 

Provide support in financial documentation, report generation, and HR record maintenance to ensure alignment with departmental goals and compliance. 

Act as a liaison to support communication and the implementation of policies and procedures within the department. 

HR and Team Leadership: 

Works in collaboration with the BA to oversee complete HR functions including hiring, onboarding, offboarding, coaching, and training. 

Assists in evaluating team performance regularly and implement strategies to improve efficiency and effectiveness. 

Develop and maintain a positive work environment that supports career development and high performance. 

Directly assists with functions including hiring, merit recommendations, promotions, transfers, and vacation schedules. 

Contingent Workforce & Global Health Functions 

Financial Management: 

Acts as a subject matter expert for capital asset management in the Strata system and helps PIs and project managers maintain a digital tracking record of all capital equipment (over 5k).  

Manage accounts receivable and payable, ensuring timely processing and accuracy. 

Perform account analysis and reconciliation of various account types. 

Determine departmental fiscal requirements and prepare budgetary recommendations; monitor, verify, and reconcile expenditure of budgeted funds. 

Administer departmental contracts and grants in accordance with established policies. 

Project and Stakeholder Management: 

Manage multiple projects in accordance with established quality constraints. 

Maintain liaison with all levels of administration, faculty, and outside organizations to coordinate departmental business, accomplish directives, negotiate contracts, and facilitate the resolution of problems. 

Develop and implement significant operational initiatives in conjunction with senior leadership. 

Operational Oversight: 

Provides administrative management of day-to-day operations to ensure efficient operations. 

Space and Equipment Management: Oversee space allocation and office assignments for Administrative Suites and other work areas, such as fellows' workrooms. 

Manage the transition, storage, and disposal of furniture and equipment, ensuring efficient replacement and upkeep processes. 

Provides a wide variety of administrative duties toward meeting departmental goals in support of leadership. Performs calendar management, travel/meeting/event coordination, project support, and document/presentation preparation.  

IT and Security Access Coordination: 

Handle approvals for badge access and other IT-related permissions, including webpage access. 

Serve as the primary contact for equipment-related inquiries, coordinating with IT specialist to address questions and issues. 

 

Skills/Qualifications: 

Excellent oral and written communication skills. 

Strong organizational and computer skills. 

Proven ability to manage multiple tasks and maintain confidentiality. 

Demonstrated critical thinking, problem-solving, analytical, and process management skills. 

Demonstrated leadership, presentation, and group facilitation skills. 

 

Additional Functions: 

Concur Subject Matter Expert including Approvals/Rejections for Expenses and Travel Requests. Cost transfer when funding sources change, or errors are made in Concur entries. 

Badge Access Approvals, IT equipment queries, and maintaining provider onboard/offboard records. 

Draft letters for faculty appointments and maintain essential databases and records. 

 

We are looking for someone who is a team player focused on customer satisfaction and can work independently while being self-motivated. This role demands a proactive approach in managing diverse administrative functions across the department. 

Atrium Health Wake Forest Baptist is a pre-eminent academic health system based in Winston-Salem, North Carolina. Atrium Health