Administrative Assistant

Black & McDonald’s Salt Lake team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.

Reporting to the Project Manager, the Administrative Assistant will assist with overall project performance, including work orders, assisting with the management of costs, schedules, qualities, and overall project status, while maintaining excellent relationships with trades, and all employees. The assistant will keep the Manager informed of questions, progress, discrepancies in project process, and any other issues which would impact the plan and schedule.

Duties & Responsibilities

• Assist the Project Managers to ensure payroll, project billings, time entry, policies, procedures, and performance standards are in accordance with company policy and contract specifications are met
• Document and route outgoing invoices
• Comply with all company health, safety, and environmental policies and procedures
• Assist in developing and implementing quality control programs
• Build and maintain customer and supplier/vendor relationships
• Prepare progress reports and issue progress schedules to clients
• Answering incoming telephone calls
• Assisting with new hires
• Other duties as assigned

Competency Requirements

• Experience with payroll
• Strong Organizational skills
• Communicates Effectively
• Aptitude for Learning
• Understanding the importance of Customer Service
• Holds Self and Others Accountable
• Problem Solving and Innovation
• Teamwork and Collaboration
• Values and Respects Others

Education & Skill Requirements

• Experience with payroll and work orders- construction industry preferred
• Competency in basic computer skills, including Microsoft Office products including Excel
• Knowledge of JDE/Oracle would be an asset but not a requirement
• Dispute resolution and negotiation skills