Intellectual Property Specialist

At Early Warning, we’ve powered and protected the U.S. financial system for over thirty years with cutting-edge solutions like Zelle®, Paze℠, and so much more. As a trusted name in payments, we partner with thousands of institutions to increase access to financial services and protect transactions for hundreds of millions of consumers and small businesses.

Positions located in Scottsdale, San Francisco, Chicago, or New York follow a hybrid work model to allow for a more collaborative working environment.

Candidates responding to this posting must independently possess the eligibility to work in the United States, for any employer, at the date of hire. This position is ineligible for employment Visa sponsorship.

Overall Purpose 

The Intellectual Property (IP) Specialist is responsible for managing, docketing, and reviewing the organization’s intellectual property portfolio. This position maintains accurate records of patents, trademarks, copyrights, and trade secrets, ensuring all deadlines are met and activities are tracked in the IP docketing system. The IP Specialist executes and improves the enterprise-wide IP strategy, conducts legal research as needed, and manages the organization’s patent or trademark portfolios. 

Essential Functions 

• Manages and updates the IP docketing system to track important deadlines for patents, trademarks, copyrights, and other intellectual property matters. 

• Ensures all filings, renewals, and actions related to IP are completed on time and in compliance with legal requirements. 

• Maintains and organizes the company’s IP portfolio, including patents, trademarks, copyrights, and trade secrets. 

• Conducts regular audits of the portfolio to ensure its completeness, accuracy, and alignment with business goals. 

• Conducts and monitors internal review of IP risks in connection with any AI use case requests. 

• Drafting, editing, and preparing standard forms needed for filing with intellectual property offices. 

• Works closely with the legal, technology, and product teams to help identify new inventions, products, or branding elements for potential IP protection. 

• Performs research on a variety of IP topics, analyzes data, and prepares formal or informal reports on findings.  

• Provides administrative support for IP-related initiatives and legal matters across departments. 

• Monitors IP-related activities to ensure compliance with company policies and applicable regulations. 

• Generates periodic reports on IP portfolio status, upcoming deadlines, and status updates. 

• Exercises independent professional judgement with respect to patent prosecution and patentability. 

• Supports the company’s commitment to risk management and protecting the integrity and confidentiality of systems and data. 

Minimum Qualifications 

• Education and/or experience typically obtained through completion of a bachelor's degree in a relevant sector such as science, technology, engineering, or mathematics (STEM). 

• A minimum of 4 years of experience in intellectual property management or related legal/administrative role, preferably with a corporate or law firm environment or a combination of years of experience and registered patent agent with USPTO Familiarity with the patent, trademark, and copyright application and prosecution processes is required. 

• Basic understanding of intellectual