Scheduled Hours

40

Position Summary

Assists Clinical trial budget and billing coordinators reviewing protocols and approving budgets and contracts for accuracy. When necessary, will step in to assist billing coordinators with budget questions and negotiations with sponsors/vendors. Assists management in establishing relationships with other departments in which clinical trial related billing is needed, and to also establish research related costs for services. Serves as a point of contact between both Washington University and BJC Hospital billing compliance offices.

Job Description

Primary Duties & Responsibilities:

• Reviews all protocols, budgets and contracts for accuracy and observance of all appropriate billing compliance rules.
• Running Reports: Aging reports, budget vs actuals for trials, income statement for individual studies as needed. Special reports as requested, to review total or categories of expenses on studies.
• In collaboration with management, creates and maintains documentation of updated costs for patient related procedures, detailed work instructions for billing coordinators and updating budget justification documents to be sent to sponsors/vendors. Creating Closing Summaries on clinical studies.
• Works with other departments to set up services for clinical trial patient procedures performed in accordance with the protocol and is responsible for establishing a workflow to ensure study plans are in place to assist the study coordinators in completing study procedures and to ensure that supporting departments’ charges for study services are appropriately captured and billed to the study.
• Creation of SDs (Internal Service Deliveries) to bill other WU depts for coordinator effort, and follow up.
• Facilitates appropriate billing and tracking of services to the trial. Including tracking all financials for industry sponsored studies. Invoicing to sponsors; follow up on studies for payment, troubleshoot with sponsors, and manage the accounts' receivable function. Creating and maintaining financial templates. Recharge Center financial statements.
• Responsible for all financial requirements in OnCore and any other trial management systems adopted by the institution, including but not limited to, completing study intake survey, reviewing billing calendar, overseeing amendments to protocol budget updates, and invoicing (if applicable).

Working Conditions:
Job Location/Working Conditions

• Normal office environment

Physical Effort

• Typically sitting at a desk or table

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Certifications:

No specific certification is required for this position.

Work Experience:

Finance Or Business Management Areas (5 Years), Clinical Trials (2 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Washington University seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

No additional education beyond what is stated in the Required Qualifications section.

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

Clinical Trial Experience In The Clinical, Data, Regulatory Or Financial Field(S) (5 Years)

Skills:

Accounting, Business, Computer Applications, Database Software, Financial Analysis, Protocol Designing, Spreadsheets

Grade

G11

Salary Range

$53,100.00 - $90,600.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

<