Executive Assistant

Job Posting Title:

Executive Assistant

Req ID:

10128255

Job Description:

About the Role & Team

Walt Disney Imagineering is the creative force that imagines, designs, and brings to life all Disney theme parks, resorts, attractions, and cruise ships worldwide. Working across a spectrum of disciplines that range from creative and conceptual to scientific and technical, Imagineers blend an innovative mixture of storytelling, art, science, and technology to create immersive experiences, memorable destinations, and innovative entertainment for families around the globe.

Nearly every project at Walt Disney Imagineering includes a first-of-its-kind. Innovation is in our DNA, and Imagineers constantly push the boundaries of technology and invent new goals as well as the solutions to achieve them. As Imagineers, one of our greatest rewards is knowing that the experiences and environments we create inspire others. The diversity of expertise at Imagineering makes us uniquely capable of influencing positive change in our communities and around the world. And knowing that we have helped make a difference is incredibly fulfilling and inspiring for all of us.

Do you have deep experience supporting a high-level executive? Can you interact with the most senior levels of management? If you’re nodding your head, then an Executive Assistant position in Walt Disney Imagineering’s Global Music Studio might be right for you.

Our Executive Support Professionals are highly respected because their skills are quite simply, essential. You would be a key member of a dynamic, fast-paced team that creates the music throughout our global theme parks, attractions, and resorts, and would work with some of the most creative people in the business.

This position reports to the Executive WDI Music Studio and will support two Executives.

This is a Full-Time role.

What You Will Do

There will always be expense reports, travel planning, endless calendar management, but this job is very much about people. The relationship you form with the executives you support is critical because that is what enables you to become a true partner. In addition to understanding your executive’s business and business needs, you will also need to develop a deep knowledge of the leadership and workings of WDI and of related departments across the Disney enterprise. Every day as an Executive Support Professional is different! On any given day you might:

• Collaborate with colleagues across TWDC and Imagineering, as well as with external composers, directors, musicians, and their offices.

• Manage a busy calendar on behalf of the executives you support.

• Review your leader’s schedule to build-in time for things like focus time and traveling to their next meeting.

• Create global, multi-city travel itineraries, taking into account time zones, weather delays, traffic, and fatigue levels.

• Schedule conference rooms, meetings, and video chats.

• Assist other Music Team members with various administrative, departmental and office needs.

• Interface directly with other senior executives and their support teams.

• Manage very confidential, sensitive information.

• Draft emails on behalf of your leaders, prep meeting/presentation materials.

• Assist with on-boarding new employees.

• Manage large purchase orders and vendor set up.

• Plan your executive's involvement in large, high-profile events like premiers, product launches, off-sites, and team-building activities.

• Plan group lunches, music showcases, and other gatherings.

Required Qualifications & Skills

• At least 5 years administrative experience supporting executives in a corporate environment.

• Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary.

• Desire to immerse yourself fully and learn all aspects of your executive’s business.

• Ability to multi-task and prioritize deadlines/deliverables.

• Strong proficiency with all types of computers, phones, and office equipment, as well as mastery of Microsoft Office programs, SAP, Concur, and working in a Windows environment.

• Resourceful, proactive, self-directed, solution oriented.

• Skills to build bridges, work relationships and encourage people to want to collaborate with you.

• Complete reliability handling confidential, often extremely sensitive information.

• Desire to be helpful to your leaders and co-workers, to go the extra mile without being asked.

• Some flexibility in your schedule – we value work/li