Field Administrator

Job Title: Temporary Field Administrator

Job Summary:
The Temporary Field Administrator will provide essential administrative support to Field Operations and act as a key communication link between departments including HR, Recruiting, Travel, and field employees. This role ensures the timely and accurate flow of information, coordinates employee-related requests, and assists with data collection and reporting to support ongoing field activities. The ideal candidate is highly organized, proactive, and able to work effectively in a dynamic, fast-paced environment.

Key Responsibilities:

• Serve as a central point of contact for communication between Field Operations, HR, Recruiting, Travel, and employees.
• Make outbound calls to employees and candidates to obtain, verify, and relay information.
• Collect, track, and maintain data related to field activities; prepare reports and summaries as needed.
• Coordinate and assist with employee inquiries, including HR, payroll, and travel-related requests, ensuring timely resolution or escalation.
• Maintain accurate records, files, and documentation for compliance and operational efficiency.
• Support onboarding and offboarding processes by gathering required information and ensuring smooth transitions.
• Provide logistical and administrative assistance for travel arrangements, scheduling, and coordination of field assignments.
• Perform general administrative duties such as data entry, scanning, filing, and document preparation to support field operations.
• Collaborate with team members to identify process improvements and ensure consistent communication flow across departments.

Qualifications:

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
• 2+ years of administrative or coordinator experience, preferably supporting field-based operations.
• Strong verbal and written communication skills with the ability to interact professionally across departments.
• Excellent organizational skills and attention to detail, with the ability to prioritize multiple tasks and meet deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and basic data entry systems.
• Demonstrated ability to maintain confidentiality and handle sensitive information.
• Ability to work independently as well as collaboratively in a team environment.
• Flexibility to adapt to changing priorities and business needs.

Work Environment & Conditions:

• Temporary position with potential for extension based on business needs.
• Primarily office-based with regular interaction via phone, email, and virtual communication tools.
• May require occasional flexibility in working hours to support field operations.

Why Ceres

Join a mission-driven team where your work directly accelerates community recovery after disasters and strengthens long-term resilience. We offer a collaborative culture and room to grow.

EEO: Ceres Environmental is proud to be an Equal Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration without regard to age, race, color, sex, sexual orientation, gender identity, national origin, religion, disability status, or protected veteran status.