Executive Assistant

The NI IPN organization is now looking for an Executive Assistant to join their team in Sunnyvale, California. As Executive Assistant to several directors, you will be a key player in ensuring the smooth operation of their day-to-day activities. You will be responsible for managing their calendar, coordinating meetings, arranging travel, and providing administrative support, all while maintaining the highest level of discretion and confidentiality. 

This role works collaboratively with the other EA’s in the group. This role would interface mainly with other executives, managers, employees and vendors based in the SV campus. 

 

• Plan and arrange complex travel itineraries, schedule appointments, and process expenses.
• Provide assistant support services in the Sunnyvale, CA office for our executives.
• Organize and facilitate meetings, including booking facilities, distributing materials (minutes, presentations), and managing follow-up actions.
• Assist in the production of presentation materials and the coordination of internal and external events.
• Interact and coordinate with members of the Product & Engineering leadership team, BG management team, and other executive offices.
• Continuously seek opportunities to improve processes, methods, and overall efficiency.
• Proactively manage the executives' calendar, prioritizing appointments and ensuring efficient time allocation across multiple time zones.
• Screen incoming topics, prioritizing and responding appropriately. Seek, update, and provide information, including research and compilation of reports, presentations, and organizational charts
  
   

• 3-5 years of overall experience working in a fast-paced environment. 
• Ability to handle information with discretion and confidentiality
• Fluent English language skills (written and verbal)
• Proficiency in MS Office Suite: excellent knowledge of Microsoft office applications, including Outlook, PowerPoint, Excel and Word. SharePoint and Teams knowledge is a plus.
• Ability to create clear and concise communication in various formats
• Track record of strong executive assistance experience
• Excellent planning skills, with the ability to manage complex calendars across multiple time zones and prioritize tasks in a fast-paced environment.
• Strong organizational skills with the ability to think critically, solve problems effectively and make decisions
• Strong attention to detail and a commitment to delivering high-quality work

This is an On-site position in Sunnyvale: Candidate must be local to Sunnyvale, CA
 

Come create the technology that helps the world act together

Nokia is committed to innovation and technology leadership across mobile, fixed and cloud networks. Your career here will have a positive impact on people’s lives and will help us build the capabilities needed for a more productive, sustainable, and inclusive world.
We challenge ourselves to create an inclusive way of working where we are open to new ideas, empowered to take risks and fearless to bring our authentic selves to work

What we offer
 
Nokia offers continuous learning opportunities, well-being programs to support you mentally and physically, opportunities to join and get supported by employee resource groups, mentoring programs and highly diverse teams with an inclusive culture where people thrive and are empowered.

Nokia is committed to inclusion and is an equal opportunity employer

Nokia has received the following recognitions for its commitment to inclusion & equality:

• One of the World’s Most Ethical Companies by Ethisphere
• Gender-Equality Index by Bloomberg
• Workplace Pride Global Benchmark

At Nokia, we act inclusively and respect the uniqueness of people. Nokia’s employment decisions are made regardless of race, color, national or ethnic origin, religion, gender, sexual orientation, gender identity or expression, age, marital status, disability, protected veteran status or other characteristics protected by law. We are committed to a culture of inclusion built upon our core value of respect.
Join us and be part of a company where you will feel included and empowered to succeed.

Additional Information

US/Canada Nokia Offers a comprehensive benefits package that includes but is not limited to:

• Corporate Retirement Savings Plan
• Health and dental benefits
• Short-term disability, and long-term disability
• Life insurance, and AD&D – Company paid 2x base pay
• Optional or Su