Administrative Assistant II

The Aerospace Corporation is the trusted partner to the nation’s space programs, solving the hardest problems and providing unmatched technical expertise. As the operator of a federally funded research and development center (FFRDC), we are broadly engaged across all aspects of space— delivering innovative solutions that span satellite, launch, ground, and cyber systems for defense, civil and commercial customers. When you join our team, you’ll be part of a special collection of problem solvers, thought leaders, and innovators. Join us and take your place in space.

At Aerospace, we are committed to providing an inclusive and diverse workplace for all employees to share in our common passion and aspiration – to carry out a mission much bigger than ourselves.

Job Summary

We are seeking an Administrative Assistant, who performs a wide variety of key administrative and operational tasks for a group/division/sub-division/location. The individual provides collaborative administrative support to ensure effective and efficient operations.  This person executes tasks, processes and procedures quickly while working closely with leaders, colleagues and customers across the enterprise.

This is a full-time position primarily 4 days onsite based in El Segundo  

What You’ll Be Doing

• Internal and external meeting and event support and execution (i.e., reserve conference rooms, AV requests, visitor logistics, catering) 
• Books travel and processes various types of expense reports 
• Executes onboarding requirements 
• Acts as the Functional Time Administrator (FTA) for the group/division 
• Submits order requests (i.e., equipment, office supplies, software, supply chain) 
• Submits incoming and outgoing VARs/clearances 
• Office equipment management to include inventory tracking 
• Generates reports and documents (compile/edit/publish)​ 
• Improves and ensures effective processes/systems that provide superior organization, efficiency and industry-lead technical best practices 
• Collaborates with admins within the group, division, subdivision, and across the corporation to achieve coverage and increase efficiency 
• Other duties as required​ 

What You Need to be Successful

Minimum Requirements:  

• High School Diploma, GED or equivalent 
• Fundamental administrative skills: strategic execution of tasks, organization, detail-oriented, writing, and proofreading 
• Technological fluency across a wide range of tools and platforms​ such as Microsoft Office applications including Outlook, Word, PowerPoint, Teams, SharePoint and Excel and meeting tools such as Teams, Skype and Zoom 
• Fundamental communication & interpersonal skills: collaboration, resiliency, problem-solving, emotional intelligence, judgment, and decision-making, across all levels of the organization 
• Ability to handle sensitive information appropriately 
• Ability to work independently and/or cooperatively with a team to deliver innovative solutions and resolve issues 

• This position requires the ability to obtain and maintain a security clearance, which is issued by the U.S. government. U.S. citizenship is required to obtain a secret security clearance.

How You Can Stand Out

It would be impressive if you have one or more of these: 

• 5 or more years of prior experience as an admin or similar role
• Familiarity with enterprise software packages such as Concur, Workday, JIRA, Confluence
• Familiarity with Aerospace corporate organizational structures, policies, processes, and practices
• Experience with classified data handling 
• A current and active Secret security clearance, which is issued by the U.S. government is highly preferred. U.S. citizenship is required to obtain a security clearance.

We offer a competitive compensation package where you’ll be rewarded based on your performance and recognized for the value you bring to our business.  The grade-based pay range for this job is listed below.  Individual salaries within that range are determined through a wide variety of factors including but not limited to education, experience, knowledge and skills. 

(Min - Mid - Max)

$49,976.62 - $64,938.04 - $79,899.46

Pay Basis: Hourly

Leadership Competencies

Our leadership philosophy is simple: every employee, regardless of level and role, can demonstrate leadership. At Aerospace, our commitment is our people. To cultivate our talent and ensure that we have a strong pipeline of future leaders, we want individuals who:

• Operate Strategically
• Lead Change   
• Engage with Impact   
• Foster Innovation   
• Deliver Results  

Ways We Reward Our Employees