Engineering Administrative Assistant

Job Title: Engineering Administrative Assistant

FLSA Classification: Non-Exempt (Hourly)

Salary Range: $25.00 - $30.00 per hour

Reports to: General Manager

Job Description 

Summary/objective: The Engineering Administrative Assistant’s role is to provide personalized secretarial and administrative support to members of the repairs and maintenance team in a well-organized and timely manner. Duties include planning meetings, updating databases, and managing information flow to staff and clients. Such managing may include but is not limited to dispatching calls or requests to and from R&M works throughout the property, acting as the point of contact between employees and internal/external clients, sending and receiving of electronic and paper information (memos, e-mails, etc.) and drafting correspondence, reports, and other documents. This position will also be responsible for maintaining the departments inventory of tools, materials, and products.  This role will coordinate with several different departments based on business demands and project requirements.

Essential functions

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Greet each employee and guest enthusiastically and with a smile to create a friendly, positive experience.
• A neat professional appearance must be maintained always, along with a respectful, open minded demeanor to reflect the philosophy of the organization.
• Respond to all employee or guest inquiries with urgency
• Utilize available technology such as work order program, phones, radios, and emails to communicate property needs
• Maintain work order program to ensure efficiency, accuracy, proper assignment, and completion of tasks
• Maintain inventory and ordering needs for the Maintenance department.
• Monitor and return all voicemails and emails sent to the maintenance department.
• Monitor, maintain, and properly code all invoices related to the maintenance department and project management.
• Assist Chief Engineer with administrative management duties, i.e, payroll, performance reviews, time off requests, maintaining licensures and certifications.
• Maintains OSHA postings and trainings for property and maintenance staff as related tothe  maintenance department.
• Assist with inspections as directed by Chief Engineer or Project Manager
• Fully adhere to Saybrook Point Resort & Marinas handbook, safety and operational policies
• Perform all other duties as needed or requested by management.

Work environment

• Working conditions are based in a hospitality setting.
• Associates may be exposed to weather conditions prevalent at the time.
• Noise level in work environment is usually moderate.
• Exposure to cleaning solvents, chemicals, essential oils, and other spa related products.

Physical demands

• To perform this job successfully, the individual must be able to stand, move, and work throughout the office area and property, including walking up to 1.5 miles, climbing stairs, and sitting at a desk or workstation for the duration of the shift. 
• While pe