Administrative Assistant- The Dome

Job Summary:

WHO ARE WE?

Live Nation Entertainment is the world’s leading live entertainment company, comprised of global market leaders: Ticketmaster, Live Nation Concerts, and Live Nation Media & Sponsorship. Ticketmaster is the global leader in event ticketing with over 500 million tickets sold annually and more than 12,000 clients worldwide.  Live Nation Concerts is the largest provider of live entertainment in the world promoting more than 40,000 shows and 100+ festivals annually for nearly 4,000 artists in over 40 countries. These businesses allow Live Nation Media & Sponsorship to create strategic music marketing programs that connect over 1,000 brands with the 98 million fans that attend Live Nation Entertainment events each year. For additional information, visit www.livenationentertainment.com.

Live Nation’s Concerts Division is where tours are born, artists come to life, and fans get to experience the rush of live music. From our dozens of owned/operated Amphitheaters to our Global Touring team, from Ticketing and Venue Operations to Marketing and Sales... we foster a fun and upbeat work culture with no shortage of opportunities. With perks ranging from free concert tickets to dog-friendly offices, to progressive benefits like student loan reimbursement and adoption/fertility support... it’s no wonder we are certified as a Great Place to Work organization and one of People Magazine’s “50 Companies that Care”. We want everyone to feel like they belong and can thrive in our community, so we strive to help you achieve your career and personal goals. Live music is our passion and where we find our common ground. There has never been a better time to join Live Nation.

WHO ARE YOU?

Passionate and motivated. Driven, with an entrepreneurial spirit. Resourceful, innovative, forward thinking and committed. At Live Nation Entertainment, our people embrace these qualities, so if this sounds like you then please read on! 

THE JOB

US Concerts is seeking an Administrative Assistant who will be responsible for employee scheduling, payroll processing, HR onboarding, invoicing, and general administrative management. This role is critical in ensuring seamless event operations by managing staffing logistics, processing and maintaining payroll records, and supporting various administrative functions in accordance with Live Nation payroll policies.

WHAT THIS ROLE WILL DO

• Managing General Administrative Functions:
  • Provide comprehensive administrative support, demonstrating exceptional organizational skills and attention to detail.
  • Prioritize and execute tasks independently, ensuring deadlines are met with precision.
• Communication Management:
  • Professionally handle incoming phone calls, emails, and text inquiries, directing them appropriately and promptly to ensure effective communication flow within the office.
• Records and Logs Maintenance:
  • Maintain meticulous records of lost and found items and badge logs, ensuring accuracy and accessibility for tracking purposes.
• Mail and Deliveries Handling:
  • Efficiently process incoming and outgoing mail, packages, and deliveries, promptly distributing them to the designated recipients.
• Office Supplies and Equipment Management:
  • Oversee inventory and procurement of office supplies, coordinating maintenance and repairs for office equipment to ensure uninterrupted workflow.
  • Office upkeep such as basic organization and maintaining cleanliness of front office reception and kitchen areas.
• On-Site Event Support:
  • Provide operational support during events, ensuring seamless execution of tasks and addressing any immediate needs.
• Flexibility and Adaptability:
  • Embrace a proactive approach to tackle unforeseen challenges and assist with any additional tasks delegated by venue management, contributing to the overall success of office operations.
  • Other duties as assigned by venue management. 

WHAT THIS PERSON WILL BRING

• 1 year plus of administrative experience.
• 2-3 years’ plus of work experience in a comparable role.
• High School Diploma or equivalent preferred.
• Great attention to detail and ability to work against deadlines.
• Strong strategic thinking and creative problem-solving skills.
• Excellent verbal, written and interpersonal communication skills.
• Acute sense of judgment, tact and diplomacy.
• Position requires sitting, typing, walking