LEW Administrative Assistant VI

Admin Assistant VI – Full Time

Lemoore, California (Fresno Area)

At Leprino Foods, starting compensation for this role in HR Clerk VI pay ranges $25.21 - $32.77.

• Hours: 1st Shift
• Monday - Friday

Summary Description: The Administrative Assistant provides high quality, collaborative, and professional support to one or more executives and their direct reports. Providing this level of support requires discretion, confidentiality, a good understanding of technical and business vocabulary, the ability to network with key contacts outside the department, and a detailed knowledge of Leprino’s operations, procedures, and people. This position maintains an elevated level of organization and effective communication amongst the department, while providing superior internal customer service to the division officers and staff. This position gathers, compiles, verifies, and analyzes information for the Plant Manager’s use in documents such as KPI reports, business performance summaries, memos, letters, speeches, presentations, and plant communications. In additional the position coordinates actions and activities with other clerks and administrators.

Key Responsibilities:

• Manages and coordinates the administrative and logistical details associated with the day-to-day operations of the Plant Manager
• Documents and distributes high-level information in a confidential manner.
• Coordinates events and travel as they arise.
• Facilitates and reconciles expense transactions. Prepares and submits expense reports for core leaders. Identifies and codes purchase orders for department and submits to correct approver. Purchases department supplies and reconciles monthly P-Card expenses. Maintains and replenishes department supplies and reconciles monthly P-Card expenses.
• Processes and audits expenses for executive and direct reports to ensure departmental activities are conducted within established budgets.
• Initiates department’s new hire processes to ensure all systems and technology are available for new employees
• Maintains the security of the executives’ records and files
• Coordinates Plant Manager calendar, 1:1 weekly or monthly meetings with department     head and direct reports. Prepares agendas, circulates minute notes, and ensures action item follow ups for each meeting.
• Organizes and coordinates logistical arrangements and oversees planning and financial accountability for division and department meetings and events. Organizes and coordinates individual functions and other meetings as requested.
• Collaborates with other Clerks and Administrators to plan large and/or recurring meetings.
• Attends department staff meetings, prepares agenda, circulates minute notes, and ensures action item follow ups for each meeting.
• Provides Pro