Administrative Assistant

Requisition Number: 68411

 

The company built on breakthroughs. ​  
Join us.​      

                                                                        

Corning is one of the world’s leading innovators in glass, ceramic, and materials science. From the depths of the ocean to the farthest reaches of space, our technologies push the boundaries of what’s possible.  ​  

 

 How do we do this? With our people. They break through limitations and expectations – not once in a career, but every day. They help move our company, and the world, forward. ​  

 

​ At Corning, there are endless possibilities for making an impact. You can help connect the unconnected, drive the future of automobiles, transform at-home entertainment, and ensure the delivery of lifesaving medicines. And so much more.​   

 

​ Come break through with us.  

Scope of Position

Provide administrative support to Business Technology Director (BTD), staff, and Development department

Responsibilities

• Calendar management for BTD/staff; assist with other department calendars as needed
• Travel arrangements to include international/domestic, as well as processing visa/passport requests, work closely with CIBT to ensure document processing goes smooth
• P-card and e-Procurement purchase requisition ordering/tracking
• Create/Distribute communications to organization on behalf of Director
• Create agenda and manage calendar for Weekly Staff Meetings and Department Meetings, facilitate meetings when needed
• Provide monthly IP stats and safety stats to BTD and Executive office 
• Provide logistic and meeting support for relevant technology exchanges, facilitate meeting when needed
• Provide logistic and meeting support for annual Business Technology Review (rehearsals, presentations, posters) working closely with SP Events Team
• Space Planning tracking and support working closely with Space Planning coordinator and BTD
• Work closely with HR to onboard new employees and contractors and assist with logistics/tours for customer visits
• Provide Etad maintenance for department
• Work closely with people across all organizational levels and support groups to include Customer Service, Facilities, Trades and Events Team
• Work effectively as an individual, as well as a team player
• Support project leaders and scientists with procurement of materials and equipment
• Participate/lead other department initiatives (e.g., culture improvement teams)
• Be “first adopter” to test drive new technologies and processes and provide feedback on improvements prior to deployment to larger organization

Experiences/Education - Required

• 2-3 years previous experience as Director level administrative aide
• Able to handle sensitive information in a confidential manner
• Detail oriented; able to multitask and prioritize tasks
• MS Office (Outlook, Word, Excel, PowerPoint)
• Concur expense report processing/approvals
• PeopleSoft e-Procurement
• Knowledge of phone and video conferencing system
• Flexible & Courteous
• Team player

Experiences/Education - Desired

• Prior experience with Corning Incorporated
• Strong written and verbal communication skills
• Science & Technology experience
• Consistency and continuity o