Project Assistant

Our partner is looking for a Project Assistant in Phillipsburg, MO to provide mid-level administrative support for utility construction projects. The ideal candidate should have general administrative knowledge, attention to detail, and a strong work ethic.

Responsibilities:

• Track permits, perform data entry, and track materials for the Project operations team.
• Perform Level 1 Project Assistant duties, including requesting job numbers and reviewing payroll records.
• Provide mid-level support to Project Coordinators for Pre and Post project billing processes.
• Assist in collecting, tracking, analyzing, and reporting on various items within customer systems.
• Analyze invoices for approval and have a proficient understanding of AP system processes.
• Communicate directly with customers, vendors, and subcontractors in a professional manner.
• Act as a liaison for homeowners regarding claims and complaints.
• Create files within Google Earth and other Geospatial software.
• Track and submit permits to local municipalities.
• Create tasks within Penguin and determine project details and estimated footages.
• Perform general data entry of project progress and billing into the project tracking database.
• Conduct regular inventory and material tracking and generate required reports.
• Support multiple levels of leadership in person and remotely using various technology.
• Follow through with tasks and processes until completion with a high level of follow-through and follow-up.
• Perform other duties as requested by the supervisor.

Requirements

• High School diploma or equivalent.
• 1-3+ years of administrative, data tracking, or project support experience.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong relationship-building skills to influence desired outcomes.
• Excellent time management, accountability, and prioritization skills.
• Strong belief in safety and adherence to safety protocols.
• Alignment with the organization's mission, vision, and values.
• Strong work ethic and commitment to the job.
• Ability to work well in a diverse team environment.
• Ability to thrive in a fast-paced work environment.
• Self-motivated, goal-oriented, and driven to accomplish department goals.
• Organizational and problem-solving skills.
• Previous experience in a construction environment preferred.

Benefits

• Equal opportunity employer.
• All candidates must complete a selection assessment and pre-employment drug screen.