Special Digital Projects Coordinator, Duke University Libraries

Duke University:

 

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

 

Special Digital Projects Coordinator
Job Code/Title:  Library Associate

Department:  Digital Collections Services

 

Supervisor:  Head, Digital Collections Services

 

 

 

Date Created/ Reviewed:  

Term:  Two years

 

Position Summary

The Special Digital Projects Coordinator oversees the processing, description, and digitization for nitrate negatives and other prioritized collections identified for vendor digitization within the Rubenstein Library. They create item description, physically prepare and package archival and visual materials for shipping and storage, ensure post-scanning workflows are followed as well as coordinate with external digitization vendors, the Rubenstein Libraries Technical Services department and other RL and Duke stakeholders for the duration of the nitrate digitization project. This position will serve as project coordinator for the nitrate digitization project. This is a 2 year term appointment.

Responsibilities

Inventory and Process Prioritized Collections for Digitization (40%)

• Physically reviews identified archival and audiovisual special collections and prepares them for digitization by external vendors.
• Creates and manages collection inventories and digitization templates for archival and audiovisual collections, with metadata according to local inclusive description and cataloging standards, including Rubenstein Library’s Guiding Principles for Description.
• Physically labels, sleeves, and boxes collection materials for preservation and access by digitization specialists and researchers.
• Liaises with Rubenstein Library Technical Services archivists and Rubenstein Library Collection Development curators to determine and document retention decisions for the originals and outcomes for Duke’s digitized collections.

 

Coordinate Outsourcing and Project Logistics (40%)

• Support and coordinate work related to vendor-based digitization projects, as assigned.

• Communicates with identified digitization vendors regarding project timeline, digitization specifications, project goals, project budget, and security and shipping needs. In collaboration with the Digital Production Services Manager, ensures that vendors are given clear instruction and meet standards as agreed upon.
• Coordinates packing and shipping of nitrate or other collection materials across campus and to the digitization vendor, liaising with Duke OESO Hazardous Materials unit as needed.

• Collects, analyzes, and reports metrics related to digitization projects and uses them to improve procedures and services.

 

 

 

Support Post-scanning Workflows (20%)

• Coordinates collection material discards and/or file and collection return shipping post-scanning.
• Supports the Digital Production Center in image quality control processes.
• Assists