Overview
Maintains Food & Nutrition Services financial records, prepares and generates purchase orders, processes invoices and ledgers, maintains current inventory records, and records all departmental functions, requisitions and retail activities.
Responsibilities
Processes daily product inventories and generates calculated vendor purchase orders through computerized application. Transmits purchase orders through online vendor ordering process and provides manual phone orders to the Storekeeper for processing.
Checks invoices against the actual merchandise received. Reviews prices, compares invoices against packing slips and scans and processes invoices for the department into computerized application and submits scanned weekly summary reports to Accounts Payable and Vendors through email. Checks monthly vendor statements and forward to Accounts Payable with recommendations.
Prepares department requisitions and catering functions and enter into the financial database. Verifies account billing numbers, food and supplies given, and prices charged with each department contact person.
Processes all billing information for the East Mall Café.
Reconciles and replenishes daily cash register drawers and safes for DHMC Dining Room and East Mall Cafe. Extracts data from the computerized cash register reports and enters data into financial, production and sales files. Processes and verifies credit card receipts and deposit amounts from the financial reports. From the cash computerized file, posts daily financial information directly into the system of record.
Works with cash register vendors to update the POS system, troubleshooting and fixing any problems as they arise. Updates and maintains all debit account customers.
Prints all marketing labels for the dining areas, production menu items, and the patient materials.
Prepares catering requests and enters data into the financial database. Must verify account billing numbers, food and supplies provided, and prices charged.
Gathers and processes patient kitchen stock forms and all patient meal tray and temperature information into a computerized database.
Answers all phone calls. Acts as a receptionist for all visitors, salespeople, and Dining Room customers.
Performs other duties as required or assigned.
Qualifications
- Associates degree in bookkeeping or accounting, or the equivalent in education and/or work experience.
- Demonstrated knowledge of computer database management desired.
- Basic computer knowledge and familiarity with spreadsheet programs and email.
Required Licensure/Certifications