Manager, HR Administrative Services

Position Overview

The Manager, HR Administrative Services is responsible for the internal HR systems, applications, and administrative processes and procedures for the employees of FUJIFILM Diosynth Biotechnologies North Carolina Region. This role ensures the alignment of systems and processes across the region, FDB Global, and HLUS including, but not limited to system integrity and accuracy of HRIS/Payroll, Leave Administration, Onboarding, and required reporting. The Manager, HR Administrative Services is the lead for Leave Administration and is a strong Human Resources Business Partner with high attention to detail for HR processes.

Company Overview

At FUJIFILM Diosynth Biotechnologies U.S.A., we’re leading the charge in advancing tomorrow’s medicines. If you want to be a part of life-impacting projects alongside today’s most innovative biopharmaceutical companies, FUJIFILM Diosynth Biotechnologies could be the right place for you.

From our Bioprocess Innovation Center to our cGMP-compliant manufacturing site, we thrive on collaboration, creativity, and purpose. Whether your expertise lies in research, manufacturing, or production, you’ll find a home here where your efforts directly improve patients’ lives. Together, let’s shape the future of healthcare.

Situated at the cross-section of Morrisville and Research Triangle Park (RTP), North Carolina, our site is at the heart of a booming biotech hub surrounded by top universities, vibrant communities, and various outdoor opportunities.

Fujifilm is globally headquartered in Tokyo with over 70,000 employees across four key business segments of healthcare, electronics, business innovation, and imaging. We are guided and united by our Group Purpose of “giving our world more smiles.” Visit: https://www.fujifilm.com/us/en/about/region/careers

Job Description

What You’ll Do

 

Management:

• Manages day-to-day activities of the HR administrative and systems’ employees ensuring the various roles and processes align with HLUS, FDB processes and policies
• Ensures HR administrative processes and policies align with FDB’s People First culture and compliance with Federal and State level laws (and other municipalities, as required)
• Liaises with HLUS HRIS and Payroll departments to maintain data integrity and accuracy of systems for all employees in the North Carolina region
• Maintains up to date knowledge and best practices with Labor Law and employment equity regulations to ensure alignment between the functions of HRIS/Payroll, Leave Administration, and Onboarding
• Develops, updates and maintains the North Carolina region’s onboarding process of new employees and transfers to maintain a seamless and positive experience for all FDB employees
• Produces and disseminates appropriate reports, including Federal, State and site specific required reporting, etc.
• Creates and maintains documentation for Managers of HR administrative processes, ensuring relevant, easy to follow and up-to-date information
• Develops user processes and documentation, and ensures proper training and documentation is available for end users, for all responsible areas (HR systems, LOA administration, onboarding, etc.)
• Manages yearly wellness fair activities for North Carolina region
• Creates system training materials, ensuring all new users are given the necessary training on the system and that regular refresher training is provided to all employees
• Conducts periodic data audits and data cleansing exercises, user audits and security access audits, as necessary
• Ensures accuracy, integrity and maintains all data in the relevant systems and formats (HRIS, SmartSheets, SharePoint, employee files, etc.)
• Provides assistance to the PNC team with report creation, troubleshooting and guidance, as needed
• Collaborates with executive leadership and HR to identify needed improvements and enhancements to existing information, systems, and processes, recommends and implements solutions
• Compiles or assists with acquisition of complex data reports, summaries, and logs requested by senior executives and HR staff
• Serves as lead representative and liaison between HR, IT, external vendors, and other stakeholders for implementation projects, as needed
• Attends monthly FUJIFILM Payroll and Benefit meetings
• Fosters an inclusive, People First culture with regular communication, conducting 1:1s on a defined cadence with direct reports
• Coaches and guides direct reports to foster individual and team professional development and growth
• Addresses performance gaps, employee concerns, and partners with HR as needed for resolution
• Performs other duties, as required

Leave of Absence Administration:

• Manages and is the p