Sr Document Control Engineer

Job Summary

The Document Control Engineer will provide comprehensive document management support and oversight for designated business lines. Key responsibilities include managing the entire document lifecycle, ensuring adherence to established guidelines, policies, and procedures. This role involves training and assisting personnel on document requirements, acting as the primary contact for troubleshooting, and handling new requests for features, functionality, or workflows. The specialist will serve as a liaison between internal customers and IT teams for various requests and projects. Additionally, the role ensures consistent document management across all projects, maintaining strict control and traceability of documentation from project initiation to completion.

 

Qualifications:

• Experience with large-scale Document Control Software is required, OpenText and/or Documentum highly desirable.
• Proven experience in document control or records management
• Physical records experience is a plus
• Ability to organize a daily workload by priorities.
• Must be able to meet deadlines in a fast-paced quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Professional level verbal and written communications skills.
• Excellent attention to detail and accuracy
• Familiarity with industry-specific regulations and standards
• Ability to operate standard office equipment, including but not limited computer, printer, copy machine, scanners, etc.
• Ability to work effectively as part of a team

Responsibilities:

Document Control

• Implement and maintain document control processes and procedures
• Ensure Document Management accordingly to established procedures or standards (documents naming, formats, issuance, review, recording and archiving)
• Maintain and manage electronic and hard copy documents as required
• Process incoming documentation (registration in the DMS, internal distribution, archiving)
• Process outgoing documentation (transmit to Client and Suppliers/3rd parties)
• Makes sure that controlled copies of latest approved documents and drawings are distributed internally and externally (Clients and Suppliers)
• General document control activities such as photocopying, scanning, analysis of suppliers documents compliance with Project standards regarding numbering and all others aspect related to document quality
• Communicate and liaise with Project Teams, Suppliers/3rd parties to agree standards, systems, efficient flow of documentation, handover and close-out of Project activity to ensure consistency in document control as required
• Monitor technical documents review and approval in accordance with agreed schedule
• Ensuring the use of standardized forms and templates
• Establish and maintain the Master Document Register in cooperation with the Project team
• Prepare and manage reports for specific needs for and with Senior Management, our project team, and 3rd party/outside contract companies

 

Auditor

• Audit all components of the job books to ensure the projects were bu