Administrative Assistant

Description

ADMINISTRATIVE ASSISTANT

Classification:

Non-Exempt

Reports to:

Office Manager

JOB DESCRIPTION                                                                                                                 

Summary/Objective

The Administrative Assistant is responsible for processing orders via the Prophet 21 system to ensure the customers’ schedules are being met.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Calculate weights and measurements of orders.
• Process secondary processing orders.
• Receiving and shipping of parts and components.
• Maintain records and reports.
• Use TFI computer systems and processes.

Requirements

 Competencies (Knowledge)

• Ability to follow instructions from management.
• Communication proficiency both verbal and written.
• Organizational Skills.
• Thoroughness.
• Time Management.
• Reading, writing and math skills are essential.
• Computer skills with Microsoft and TFI systems is a must.

Supervisory Responsibility

This position has no supervisory responsibility. 

Work Environment

This position works in an office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.   

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to use computers throughout the day and sitting for long periods of time. Minimal lifting is required with less than twenty-five pounds. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus. 

Expected Hours of Work

This is a part-time position.  There is some flexibility in the part-time hours that are to be worked within the core hours of the Branch which are Monday through Friday, 8:00 a.m. to 5:00 p.m. with possible overtime required as dictated by the workload. 

Travel

No travel is required for this position. 

Required Education and Experience

• High school diploma
• Three to four years in a distribution or shipping office environment.
• Microsoft Excel, Word and PowerPoint required.

Preferred Education and Experience

• Same as above.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time.