Executive Assistant (512589)

The Team

The Royal Hobart Hospital is the tertiary referral hospital in Tasmania. The hospital provides all general and specialty medical and surgical services as well as paediatrics, obstetrics and psychiatry. It is also the state’s tertiary trauma centre.

The Emergency Department (ED) provides a tertiary level service for people with illness or injury 24 hours a day 7 days per week. Our busy ED provides care for >75,000 patients annually with an admission rate of more than 35% and a paediatric case load of 20%.

The RHH Emergency Department has a co-located Emergency Medical Unit (EMU) which is a short stay ward for patients requiring a brief hospital stay (generally less than 24 hours).  The EMU has 24 short-stay beds operating 24 hours a day, 7 days a week with a high turnover ward environment and a variety of clinical presentations.

The Role

• Provide administrative and clerical support to the NUM and CNC in the Emergency Department (ED), ensuring the provision of a complete range of office management support services including minute/note taking, document production, organisation and scheduling of meetings and other appointments, maintenance of electronic diary appointments and travel bookings.
• Undertake the day to day running of nursing and ancillary rostering services in the Emergency Department, including creating and editing of rosters. Provide effective rostering support by initiating action regarding appropriate staffing relief/allocation, identifying rostering shortfalls & updating ProAct to reflect daily rostering changes.
• Collate staffing related management reports and maintain ProAct database integrity in terms of local staff data. Provide advice and support to the NUM and other stakeholders regarding the utilisation of the ProAct system.

You will need

• Well-developed ability to work individually, and as a member of a team and a proven ability to be adaptable and flexible to achieve the best results in an environment of change, ambiguity and pressure.
• Demonstrated knowledge and experience in the provision of a sensitive and confidential business support service, with highly developed interpersonal skills including communication, written, liaison and negotiation skills.
• Ability to exercise initiative, judgment, sensitivity and discretion, including the ability to interpret and analyse information and recommend or decide on appropriate action within a senior management environment.

Note: - Please refer to the Statement of Duties for all the selection criteria of this position to address in your application.

Why Tasmania

The Department of Health Tasmania oversees various hospitals across the state, including the Royal Hobart Hospital, Launceston General Hospital, Northwest Regional Hospital, and Mersey Community Hospital, as well as district hospitals and ambulance services. Additionally, it provides community health, mental health, and primary healthcare services to the Tasmanian community through more than 300 sites.

Tasmania, Australia's only island state, offers unparalleled natural beauty and a luxurious lifestyle. Pursuing your health career in Tasmania’s public health system means building strong connections with colleagues and patients. It also means embracing a lifestyle where you can enjoy extraordinary experiences outside of work while making a significant impact on the community during work.

Details of appointment

Fixed term, full-time, day worker position, working 76 hours per fortnight, commencing as soon as possible for approximately 12 months. 

*Notwithstanding hours to be negotiated with the successful applicant.

Applicants should note that, for a period of twelve months from the date of publication, this selection process may be used to fill subsequent or similar full time, part time, and casual vacancies.

Salary

$76,849 to $82,996 per annum (Pro rata). Our Employer 12% superannuation contribution is on top of this amount.

• Salary range is in accordance with Public Sector Unions Wages Agreement 2025.

Salary Packaging

You’ll have access to salary package a range of benefits including living expenses up to $9,010 + $2,650 in meal entertainment each FBT year + other benefits if eligible. 

Benefits available to eligible candidates

• Professional development and accelerated pathways.
• A range of leave entitlements, including study leave and Professional Development Support.
• Fitness Passport – You, and your family can access 40+ fitness facilities across Tasmania for just $14.50 per week per person, or $28.05 for a family.

More information about our Employee Benefits can be found