Senior Administrative Assistant

 

Location Designation: Hybrid - 3 days per week 

 

 

This Senior Administrative Assistant position will provide administrative support to one or more Executive Officers and their teams in the Technology Department. The ideal candidate must have strong organizational, verbal and written communication skills, be flexible and agile as priorities change, work effectively with other administrative assistants and be able to handle confidential information responsibly.

 

What You'll Do:

 

• Manages SVP calendar, balance and prioritize demands on time and focus; including handling of last-minute scheduling conflicts.

• Provide administrative support to the team (attendance, ordering supplies, coordinate, and schedule meetings) and prepare meeting materials and presentations, and follow up on meeting action items.

• Event coordination and special projects: Plan and coordinate internal and external events, meetings, and conferences. Manage special projects and initiatives as assigned by executives.

• Manage expense reporting: Reconciles travel expenses as well as process other expenses.

• Maintain organization charts

• Provide back up support to technology assistants

• Assist HR and all divisional people managers with on-boarding for new employees.

• Manage secure and sensitive information.

• Other administrative duties as assigned.

 

Administrative Skills

• Proficient with Microsoft Suite (Word, Excel, PowerPoint, Outlook).

• Excellent verbal and written communication skills.

• Strong organizational skills and ability to multitask.

• Attention to detail and problem-solving skills.

• Ability to work independently with minimal supervision.

• Professional demeanor and ability to maintain confidentiality.

 

What You'll Bring:

• Demonstrates a strong sense of urgency.

• Possesses a clear understanding of priorities.

• Must be discreet in handling confidential information.

• Must be a team player.

• Minimum of 5-7 years of experience in an administrative support role, with at least 3 years supporting senior executives.

• Bachelor’s degree preferred.

 

Key Competencies:

• Interpersonal Skills: Ability to build and maintain positive working relationships with internal and external stakeholders.

• Time Management: Efficiently manage time and prioritize tasks to meet deadlines.

• Flexibility: Adapt to changing priorities and handle unforeseen challenges.

• Initiative: Proactively seek out opportunities to support the executive team.

 

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Pay Transparency

Salary Range: $52,500-$90,000 

Overtime eligible: Nonexempt 

Discretionary bonus eligible: Yes 

Sales bonus eligible: No 

Actual base salary will be determined based on several factors but not limited to individual’s experience, skills, qualifications, and job location. Additionally, employees are eligible for an annual discretionary bonus. In addition to base salary, employees may also be eligible to participate in an incentive program.

 

Company Overview 

At New York Life, our 180-year legacy of purpose and integrity fuels our future. As we evolve into a more technology-, data-, and AI-enabled organization, we remain grounded in the values that drive lasting impact. 

Our diverse business portfolio creates opportunities to make a difference across industries and communities—inviting bold thinking, collaborative problem-solving, and purpose-driven innovation. Here, you’ll find the rare balance of long-standing stability and forward momentum, supported by an inclusive team that honors tradition while embracing progress. 

As a Fortune 100 mutual company, we offer a place to grow your skills, contribute to meaningful work, and deliver solutions that matter. Your ideas drive what’s next, and your growth powers it. 

 

Our Benefits

We provide a full package of benefits for employees – and have unique offerings for a modern workforce, including leave programs, adoption assistance, and student loan repayment programs. Based on feedback from our employees, we continue to refine and add benefits to our offering, so that you can flourish both inside and outside of work.