Administrative Specialist 104130

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Employment based visa sponsorship will NOT be considered for this position.

POSITION DETAILS

Position Number:  104130
Classification Title:  Administrative Specialist
Working Title:  Administrative Specialist

Department:  Chemistry
FLSA Status:  Non-Exempt
Salary Range:  $46,000 - $48,000
Pay Basis:  Hourly

POSITION OVERVIEW

JOB SUMMARY:

Performs a variety of administrative and management duties requiring an extensive working knowledge of departmental, college, and university procedures. Manages the administrative and operational details of daily activities within the department, exercise independent judgment and making decisions that govern the operation of the office. Performs work assignments independently in the selection and implementation of problem-solving and decision-making techniques. Acts as a liaison between the chair, deans, faculty, support staff, students, and student organization groups, and the general public. Provides superior customer service to everyone. Manages multiple financial accounts and budgets from a variety of sources: seed, Foundations, E&G, Auxiliary, special awards/grants (FYRE, OUR, HIP, etc). Provides faculty lab support with budgets, purchasing, and inventory management while keeping the department compliant with College and University policies and procedures. Provides support and training to Scholars and STEM Success staff. Assists the Chair and program coordinators with the course scheduling. Aids the Chair in hiring and onboarding adjunct faculty and student employees. Promotes a positive image of the Department, the College, and the University as a whole.

MINIMUM QUALIFICATIONS:

A high school diploma and four years of appropriate experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience. Experience with Microsoft Office and Google Suite

POSITION QUALIFICATIONS:

Knowledge of office procedures and practices. Knowledge of the methods of compiling, organizing and analyzing data. Knowledge of the principles and techniques of effective verbal and written communication. Knowledge of supervisory/office management principles and practices. Knowledge of computers and software related to performing daily responsibilities.

PREFERRED QUALIFICATIONS:

Knowledge of college and university policies and procedures. Strong organizational skills and the ability to multi-task at an efficient and effective level. Be able to work independently and demonstrate sound judgment in making decisions related to the overall function of the department. Effective oral and written communication skills with strong customer service skills including the ability to interact well with students, staff, and faculty. Experience with building budgets and financial management in an office setting including basic accounting and bookkeeping practices. Experience purchasing and tracking resources, and maintaining inventory for a complex office with diverse needs. Have experience with Banner systems. Experience with records management.

ESSENTIAL FUNCTIONS/JOB DUTIES:

• 35% - Departmental Support Provides support for all the operations in the Chemistry Department. Coordinates and manages daily functions of the department. This is an ongoing function and is critical to the overall success and the efficient function of the department. Plan, manage, and organize all office operations in coordination with the Department Chair. Participate in the development and implementation of departmental internal operating procedures. Ensure the efficient operation of the Department in the absence of the Chair. Ensure and maintain customer service orientation for students and faculty in the provision of office support services. Manage departmental phone line and email account. Assist with student inquiries and direct them to the appropriate individual. Manage incoming and outgoing mail, directing