Front Office Assistant

Company Description

At Catch Vibe Voice, we are dedicated to connecting brands with their audiences in meaningful and memorable ways. We foster a culture of creativity, collaboration, and growth, where every team member is valued and empowered to make an impact. Join us and help bring our brand to life across Madison and beyond.

Job Description

We are seeking a highly organized and personable Front Office Assistant to be the first point of contact for our clients and team. This role is critical in ensuring smooth daily operations, maintaining a welcoming office environment, and supporting the administrative needs of the company.

Responsibilities

• Greet and assist visitors and clients in a professional and courteous manner

• Manage incoming calls, emails, and correspondence

• Coordinate scheduling and maintain calendars

• Support day-to-day office operations and administrative tasks

• Maintain organized filing and record-keeping systems

• Assist with special projects and company initiatives as needed

Qualifications

• Strong organizational and multitasking skills

• Excellent communication and interpersonal abilities

• Professional demeanor and positive attitude

• Detail-oriented with the ability to handle confidential information

• Proficiency in office software and basic administrative tools

Additional Information

• Competitive salary: $44,000 – $48,000 per year

• Opportunities for growth and professional development

• Supportive and collaborative work environment

• Comprehensive benefits package