Project Controls Coordinator

Company Description

At KPFF Consulting Engineers, we are more than just an engineering design firm. For over 60 years, we have dedicated ourselves to innovative, sustainable engineering that shapes the built environment and tackles complex infrastructure challenges. Our team culture emphasizes balance, growth, and well-being, supporting each member’s professional journey with flexibility, generous benefits, and a collaborative approach to work-life integration.

With over 1,400 professionals across 27 offices nationwide, KPFF’s decentralized structure allows each office the flexibility to pursue projects aligned with their regional strengths. Learn more at www.kpff.com.

Job Description

About the Role

We’re looking for a detail-oriented and proactive Project Controls Coordinator to join our Seattle-based General & Administrative (G&A) team. In this role, you’ll provide financial and administrative support to Project Managers and the Finance team to help ensure accurate project tracking, budgeting, and invoicing. This is a great opportunity to deepen your experience in project financial operations within a professional services environment.

You’ll play a critical role; keeping data organized, supporting project controls, and helping teams navigate the financial side of their work. If you're someone who enjoys working with numbers, systems, and people, and you're looking to grow your career in finance or operations, we'd love to meet you.

Responsibilities

Project Financial Coordination

• Assist Project Managers with tracking budgets, project hours, and costs to support financial visibility
• Enter and maintain project data in our ERP system (BST)
• Prepare and submit timely draft invoices in collaboration with the Finance team
• Monitor outstanding receivables and support resolution of billing issues

Process & Systems Support

• Help maintain and improve internal tools such as templates, checklists, and documentation
• Assist with gathering financial data for reporting and internal audits
• Support ongoing efforts to streamline project controls and improve workflows

Learning & Collaboration

• Participate in training and cross-functional meetings to build understanding of financial and operational processes
• Collaborate with Project Managers, Finance, and Administrative team members to support project success
• Offer ideas for process improvements and contribute to a positive, solutions-focused team culture

Qualifications

• 1–3 years of experience in an accounting, administrative, or project coordination role
• Associate degree or coursework in accounting, business administration, or a related field preferred
• Comfortable using Excel and working with data entry and basic reporting tools
• Comfortable learning new tools and systems; prior experience with ERP platforms such as BST is a plus
• Strong attention to detail and organizational skills
• Clear communication skills and ability to collaborate across teams
• A proactive, curious mindset with a desire to grow in a finance or project operations role
• Experience in the AEC (Architecture, Engineering, or Construction) industry or other project-based professional services is highly preferred

Additional Information

Physical Demands and Work Environment:

• Duties are typically performed in a normal office environment while sitting at a desk or computer table
• Ability to actively engage with a computer for several hours per day and communicate over the telephone or virtual meeting platforms.
• May occasionally need to lift items up to 15 lbs.
• This is an in-office role based in downtown Seattle with flexible hours between 7:00 am and 5:00 pm

Why KPFF? A Career with Purpose and Possibility
At KPFF, we offer the opportunity to grow your career in a firm that values creativity, trust, and meaningful contribution. Our decentralized structure encourages individuals and teams to take initiative, build strong partnerships, and make an impact in ways that align with their goals and values.

As part of the G&A team, you’ll be part of a collaborative and people-centered culture—working alongside offices to solve complex challenges, provide support, and help project teams stay focused on their work.

KPFF is a place where:

• You’re encouraged to ask questions, share ideas, and grow through collaboration
• Your work has purpose
• Your contributions make a lasting impact

We value curiosity, humility, and peopl