Construction and Facilities Manager

Position Summary

The Construction & Facilities Manager is responsible for the overall planning, execution, and management of construction projects, facility operations, and maintenance across ForMotion’s US locations. This role oversees pre-construction planning, project execution, equipment and logistics coordination, and ensures compliance with regulatory and company standards. The manager leads cross-functional teams, manages budgets, and drives operational excellence to support organizational growth and efficiency.

Key Responsibilities

Pre-Construction Planning & Design

• Manage creation of test-fits and layouts in collaboration with Operations, ensuring alignment with lease, build-out scope, and pricing.
• Participate in lease negotiations with Real Estate to ensure construction compliance and cost alignment.
• Identify and engage architects, define project scope, permitting requirements, and timelines.
• Review construction drawings and provide technical recommendations; lead value engineering exercises to meet capital expenditure targets.

Budget Management & Approval

• Develop and manage comprehensive project and major facilities repair budgets across multiple phases.
• Obtain leadership approval for all project budgets and modifications; monitor costs and implement cost control measures.
• Manage budget and control expenses for facility operations and improvements.

Contractor Management & Procurement

• Define qualified General Contractors, prepare bid packages, oversee competitive bidding, and award contracts.
• Negotiate contracts with vendors and maintain vendor relationships.
• Provide construction oversight and guidance to site operations teams; manage contract negotiations with Legal support.

Regulatory Compliance & Permitting

• Monitor permit application process, approvals, and acquisition with contractors and landlords.
• Ensure all lease-required items and approvals are secured prior to construction; obtain occupancy permits and certificates of occupancy.
• Maintain compliance with all procedures, policies, and regulations; respond to regulatory issues and inspection findings.

Project Execution & Oversight

• Manage comprehensive construction phase activities and deliverables; develop project schedules and monitor progress.
• Address project concerns and follow up on outstanding issues throughout construction.
• Ensure projects meet specifications, budgets, and timelines.

Equipment & Logistics Coordination

• Oversee procurement, ordering, and tracking of equipment and furniture; coordinate field support for assembly.
• Coordinate internal department schedules (IT, Operations, Marketing) for on-site activities.
• Determine needs for equipment leases, purchases, and services.

Facility Operations & Maintenance

• Responsible for overall operation and maintenance of buildings, equipment, and grounds.
• Oversee management of materials, shipping/receiving, and facility renovations.
• Ensure fixed assets are preserved and initiate recommendations for new equipment and improvements.
• Maintain location leasing agreements and coordinate facility renovations.

Project Completion & Quality Assurance

• Conduct walkthroughs with contractors and operations prior to opening; manage project close-out procedures.
• Collect and organize documentation for tenant allowance processing and work with Real Estate and Legal for landlord payment submission.

Specialized Services & Vendor Management

• Hire and manage signage vendors for permit acquisition, marketing approval, and installation.
• May be responsible for facilities’ security and act as liaison to leasing/property management organizations.

Cross-Functional Collaboration & Leadership

• Work closely with Real Estate, Operations, and other internal stakeholders to ensure seamless project delivery.
• Plan facilities’ organizational structure to accommodate growth and change in priorities.
• Hire, train, develop, and appraise staff; take corrective action as necessary in accordance with company policy.
• Advise subordinate managers on labor issues, safety, security, employee relations, scheduling, training, and grievances.

Reporting & Continuous Improvement

• Provide regular reporting and updates to senior leadership.
• Introduce best practices, lessons learned, and continuous process improvements.
• Keep up-to-date on information and technology affecting functional areas to