Chief of Staff at State Voices

Chief of Staff at State Voices
(Remote role, candidates must reside in the Metro DC area) 
State Voices is a pivotal force in the landscape of civic engagement, established in 2008 as a nationwide network dedicated to empowering grassroots organizations to achieve civic victories and foster long-term political influence. At its core, State Voices champions the enhancement of democracy by leveraging collective impact principles, providing critical data analysis, and sharing resources to uplift the voices of marginalized communities. With a robust infrastructure that includes 25 state tables and over 1,200 partner organizations, State Voices is committed to nurturing a vibrant democracy viewed through a racial equity lens, encompassing initiatives in Civic Engagement, Civic Access, and Civic Representation to ensure comprehensive community mobilization and representation.

Embedded in the organization's mission is the unwavering commitment to dismantling systemic disenfranchisement affecting diverse communities, including Black, Indigenous, Latinx, AAPI, LGBTQ individuals, women, the youth, and low-income groups. State Voices operates through two distinct entities, a 501(c)3 nonprofit and a 501(c)4 corporation, collectively managing a budget of $25 million to advocate for a more accessible, inclusive, and representative democratic process. This concerted effort underscores the organization's year-round dedication to creating significant, lasting change, making State Voices a beacon for those seeking to contribute to a more equitable and democratic society.

Chief of Staff Role
The Chief of Staff at State Voices is a multifaceted role, combining the functions of an advisor, strategist, coordinator, and supporter of our core values and culture. This pivotal position supports our leadership, including the President and CEO, in making strategic decisions, executing plans, and effectively using resources. The Chief of Staff plays a key role in keeping our projects on track, ensuring clear communication across different departments, and upholding our commitment to our mission and values.

We're looking for a dynamic leader with a knack for problem-solving, strategic thinking, and building strong relationships. The ideal candidate has a background in non-profit management, with a track record of advising senior leaders and facilitating teamwork across various groups. This role demands the ability to influence without direct authority, remain calm under pressure, juggle multiple priorities, and work effectively with both our team members and external partners. If you're a driven individual who thrives in collaborative environments and is passionate about making a difference, this role offers a unique opportunity to contribute to our organization's success and impact.

Responsibilities:
Strategic Leadership & Management

• Executive Support and Strategy Alignment: Manage the President's daily activities and strategic engagements, ensuring alignment with State Voices' goals. Oversee the President's calendar to prioritize tasks effectively.
• Strategic Initiatives & Planning: Collaborate with leadership to develop and implement strategic plans, ensuring decision-making processes are inclusive and objectives are met efficiently.

Stakeholder Engagement & Communication:

• Stakeholder Prioritization: Assess and prioritize the needs of various stakeholders, including staff, directors, donors, and partners, to focus efforts where they are most needed.
• Effective Communication: Serve as the primary liaison between the President, CEO, and all internal and external parties, facilitating open channels for feedback and collaboration. Prepare and present reports that offer insightful data for decision-making.

Project Coordination & Execution:

• Project Management: Lead cross-functional projects, coordinating with departments to utilize resources effectively and achieve project goals on time.
• Operational Coordination: Manage and guide strategic initiatives, tracking progress and ensuring projects align with the organization's objectives.

Meeting & Event Preparation:

• Preparation and Representation: Organize materials and agendas for high-level meetings and board sessions, ensuring the President is well-prepared for all engagements. Represent the leadership at key external meetings and events.
  • Represent the President and CEO at in-person meetings and external events with funders, board members, public officials, and other partners.

Organizational Culture & Values:

• Mission and Values Advocacy: Promote and embody the core values and mission of State Voices, integrating principles of equity, inclusion, and belonging into all organizational practices.

Qualifications
Educational Background & Experience:

• Core Requirements: