Development Operations Lead / Executive Assistant

Job Description:

Development  Operations Lead and Executive Assistant 

RMI is seeking a professional, self-motivated, and experienced candidate with exceptional project management, problem-solving, organizational, and communication skills to provide high-level executive support for the Chief Development Officer and Development team.  The ideal candidate will manage competing priorities with a can-do attitude, high attention to detail, operate efficiently, and maintain a pleasant and professional demeanor under pressure.  The person must have a proven track record handling sensitive information, managing projects and schedules, facilitating meetings, and preparing executive level communications and presentations.  

This position reports to the Chief Development Officer.  

We highly encourage individuals of underrepresented groups to apply!

Key Responsibilities  

Development Executive Support (50%): 

Serves as a key member of the Development team. Excitement about fundraising and performing distinct development tasks will be an essential part of the job. Responsibilities include: 

Project Management: 

• Work across Development verticals and with other internal stakeholders.  

• Manage workflows and secure necessary approvals for materials (from external collateral to MOUs), 

• Sets realistic timelines across teams (including Senior staff) and ensuring deadlines are met, 

• Facilitate the smooth rollout of efficient internal workflows, including: 

• Play a key role in managing effective relationships with internal stakeholders, 

• Maintain relevant systems (Salesforce, Monday.com, SharePoint), to ensure high-quality and up-to-date data, 

• Enable transparent and timely communication across Development, Program and relevant operations teams, 

• Improve development systems and processes, as identified in the normal course of work.  

• Liaise between fundraising and finance team in managing proposals and reports within the donor portfolio of CDO 

Executive Operations: 

• CDO Operational Support: Create PowerPoint presentations, including basic analysis, for key audiences internally (Board of Directors, CEO, RMI Councils, Senior Leadership Team etc).  

• With Development Leadership team, prepare for and manage Development team meetings, including agenda and meeting management and notes, and follow up actions. 

Scheduling, Correspondence, and Travel Arrangements: 

• Maintain confidential and sensitive information. 

• Foster positive relationships while interacting with RMI staff and donors and represen