ADMINISTRATIVE AIDE - Material Management

JOB TITLE: ADMINISTRATIVE AIDE

DEPARTMENT: MATERIAL MANAGEMENT

LOCATION: JOHN H. STROGER JR. HOSPITAL

SHIFT: 7:00 AM - 3:00 PM

Job Summary SEIU 73

Under direct supervision, the Administrative Aide is responsible for assisting with the various activities of Materiel Management such as storing and issuing materials, supplies, and equipment; taking inventories and maintaining stock records; assisting special projects; and performing related duties as required

Typical Duties

• Assists with various work activities of Materiel Management.
• Performs general clerical duties.
• Maintains and keeps current the Open/Closed Purchase Order File, Proof of Delivery, Warehouse Transfer, Storeroom Order, and other files.
• Inputs data into inventory control stock status transaction update and queries stock status system to obtain most recent inventory data.
• Answers telephones and provides general information; refers questions to appropriate personnel; communicates to supervisor and co-workers any pertinent supply or any other information.
• Unpacks items to be received by stores, using manual cutters.
• Posts all received goods (receiving reports, invoices, and stock requisitions).
• Inventories stock supplies in the storeroom or warehouse and prepares inventory reports.
• Inventories stock on assigned wards that are on the par-stock system to determine supplyneeds. Prepares and files storeroom requisitions and warehouse transfers.
• Makes spot checks of perpetual inventory and actual inventory.
• Assists with periodic inventory counts.
• Keeps the storerooms and dock areas clean and orderly at all times by sweeping the area andmoving all cartons and boxes only.
• Performs office services job as the need arises and others when required by the supervisor.

Minimum Qualifications

• High School Diploma or GED is required (Must provide proof at time of interview)

Preferred Qualifications

• Prior healthcare storeroom and/or supply distribution experience

Knowledge, Skills, Abilities and Other Characteristics • Knowledge of hospital complex, storeroom procedures, and ability to operate delivery equipment. • Ability to read and write, add, subtract, multiply, and divide simple arithmetic; follow oral and written instructions. • Able to lift and move heavy merchandise VETERAN PREFERENCE PLEASE READ When applying for employment with the Cook County Health & Hospitals System, preference is given to honorably discharged Veterans who have served in the Armed Forces of the United States for not less than 6 months of continuous service. To take advantage of this preference a Veteran must:

• Meet the minimum qualifications for the position.
• Identify self as a Veteran on the employment application by answering yes to the question by answering yes to the question, "Are you a Military Veteran?"
• Attach a copy of their DD 214, DD 215 or NGB 22 (Notice of Separation at time of application filing. Please note: If you have multiple DD214s, 215s, or NGB 22S, Please submit the one with the latest date. Coast Guard must submit a certified copy of the military separation from either the Department of Transportation (Before 9/11) or the Department of Homeland Security (After 9/11). Discharge papers must list and Honorable Discharge Status. Discharge papers not listing an Honorable Discharge Status are not acceptable.

OR

• A copy of a valid State ID Card or Driver's License which identifies the holder of the ID as a Veteran, may also be attached to the application at time of filing.

If items are not attached, you will not be eligible for Veteran Preference VETERANS MUST PROVIDE ORIGINAL APPLICABLE DISCHARGE PAPERS OR APPLICABLE STATE ID CARD OR DRIVER'S LICENSE AT TIME OF INTERVIEW. MUST MEET ALL REQUIRED QUALIFICATIONS AT TIME OF APPLICATION FILING. BENEFITS PACKAGE

• Medical, Dental, and Vision Coverage
• Basic Term Life Insurance
• Pension Plan
• Deferred Compensation Program
• Paid Holidays, Vacation, and Sick Time
• You may also qualify for the Public Service Loan Forgiveness Program (PSLF)
• 100% Tuition Reimbursement for nursing-related programs

For further information on our excellent benefits package, please click on the following link: http://www.cookcountyrisk.com/ *Degrees awarded outside of the United States with the exception of those awarded in one of the United States' territories and Canada must be credentialed by an approved U. S. cred