Personal Assistant

<p>We are looking for a <strong>proactive, highly organised, and dependable Personal Assistant</strong> to support our two company founders in both business and personal matters. This is a unique opportunity to work closely with decision-makers, contribute to high-impact initiatives, and be part of a fast-paced, international environment where every day brings something new.</p><p>This role is ideal for someone who thrives on variety, takes ownership of tasks, and brings structure, clarity, and calm to busy schedules. <strong>Some of the responsibilities will include: </strong></p><ul> <li>Coordinate complex calendars, schedule meetings, and manage travel arrangements</li> <li>Assist with daily communication, preparing emails, reports, and meeting materials in English, Russian/Ukrainian (and ideally German)</li> <li>Handle a range of administrative, organisational, and personal support tasks with professionalism and discretion</li> <li>Ensure smooth daily operations by anticipating needs, solving problems, and keeping priorities on track</li> <li>Communicate with internal teams and external contacts on behalf of the founders</li> <li>Provide support in a wide range of projects—from executive-level coordination to personal logistics and planning</li> </ul><p><strong>Requirements</strong></p><ul> <li>Previous experience in a multitasking, fast-paced role—ideally as a personal or executive assistant</li> <li>Fluency in <strong>English</strong> and <strong>Russian or Ukrainian</strong> is required; <strong>German</strong> is a plus</li> <li>Strong organisational and time-management skills</li> <li>Excellent judgment, a proactive mindset, and the ability to stay one step ahead</li> <li>High level of discretion and trustworthiness when dealing with sensitive information</li> <li>Confident using digital tools such as calendar systems, cloud docs, and task managers</li> </ul><p><strong>Benefits</strong></p><ul> <li>A front-row seat to the inner workings of a dynamic company</li> <li>A role where no two days are the same—your work will have variety, responsibility, and real impact</li> <li>Direct collaboration with founders who value efficiency, communication, and initiative</li> <li>A professional yet human working environment with space to grow and take ownership</li> <li>Office based in <strong>Vienna</strong>, with the chance to contribute to both strategic work and meaningful day-to-day operations</li> </ul>