Construction Administrative Specialist II

Mission Support and Test Services, LLC (MSTS) manages and operates the Nevada National Security Site (NNSS) for the U.S. National Nuclear Security Administration (NNSA).  Our MISSION is to help ensure the security of the United States and its allies by providing high-hazard experimentation and incident response capabilities through operations, engineering, education, field, and integration services and by acting as environmental stewards to the Site’s Cold War legacy.  Our VISION is to be the user site of choice for large-scale, high-hazard, national security experimentation, with premier facilities and capabilities below ground, on the ground, and in the air. (See NNSS.gov for our unique capabilities.) Our 2,750+ professional, craft, and support employees are called upon to innovate, collaborate, and deliver on some of the more difficult nuclear security challenges facing the world today.   

• MSTS offers our full-time employees highly competitive salaries and benefits packages including medical, dental, and vision; both a pension and a 401k; paid time off and 96 hours of paid holidays; relocation (if located more than 75 miles from work location); tuition assistance and reimbursement; and more.  
• MSTS is a limited liability company consisting of Honeywell International Inc. (Honeywell), Jacobs Engineering Group Inc. (Jacobs), and HII Nuclear Inc.

MSTS is seeking an experienced Administrative Specialist II to support the PULSE Construction Manager. 

Key Responsibilities

• Using discretion and independent judgment, assist management official in planning, coordinating, and directing a variety of office management functions within the organizational unit to relieve administrative detail related to business and technical operations, processes, programs, and projects.
• Handle space assignments for construction department.
• Handle Training reports for Construction.
• Have WebEx record capabilities to record management assessments or investigations into incidents. 
• Submit all orders in Oracle as needed. 
• Act as EAT member.
• Provide guidance and training to support personnel, students, interns, contractors and other support personnel as required to complete assignments. 
• Coordinate safety and security requirements. 
• Prepares invoices, reports, memos, letters, financial statements, and other documents, using business software, including word processing, spreadsheet, database, presentation, financial, etc. 
• May perform business activities related to employee morale and recognition operations, processes, programs and projects. 
• May administer MSTS recognition programs, including Performance Awards and Service Awards, as well as additional recognition programs as approved by the Contracting Officer. 

Due to the nature of our work, US Citizenship is required for all positions.

• Bachelor’s degree in related field and at least 2 years of professional level experience, which provided a sound working knowledge of administrative policies and procedures, or equivalent training and experience.
• Knowledge of business and management principles involved in planning, resource allocation, human resources, and coordination of people and resources. 
• Skill to understand the implications of new information for both current and future problem solving and decision-making. 
• Able to utilize independent judgment, creativity, and initiative to resolve problems and ensure that requirements are completed efficiently and on time. 
• Able to apply knowledge of principles, concepts and theory related to professional business discipline/field related to the position and employ a systems approach to address issues and to define and resolve problems. 
• Able to apply knowledge and experience to compose correspondence and technical reports and accomplish goals where established procedures may not be specific. 
• Able to exercise discretion and sound judgment in performing work and contribute recommendations for improving operations/processes. 
• Ability to observe, receive, and otherwise obtain information from all relevant sources. 
• Highly organized and able to develop specific goals and plans to prioritize, organize, accomplish work, and meet required deadlines. 
• Possess excellent interpersonal skills and ability to communicate with people inside and outside the organization, representing the organization to customers, the public, government and other external sources in a tactful, professional, and effective manner while screening and maintaining confidentiality. 
• Ability to develop constructive and cooperative working relationships with others and maintain them over time. 
• Able to remember extensive policies, procedures, terminology, schedules, personnel, and other details. 
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