Manager, Traveling Facilities

POSITION: Manager, Traveling Facilities

COMPENSATION: Pursuant to applicable regulations, if this job is performed in a relevant State, the salary range is $75,000-$85,000 plus bonus potential. ​Eligible to participate in the company benefits plan. We offer health, vision, dental, and pet insurance. We offer a 401(k) retirement plan, student loan assistance, licensing and continuing education reimbursement, parental leave, and housing allowances or gifts.

DIRECT REPORT TO: Portfolio Manager

SUMMARY: Under the direction of the assigned Portfolio Manager, the Traveling Facilities  Manager is responsible for helping manage and provide oversight of community maintenance operations. Responsibilities include compliance accountability, oversight of the physical condition of all communities, coordination of all preventative maintenance programs, project identification and submission, inspections, compliance, work order completion and project management, and oversight of maintenance policies and procedures for properties under his or her supervision.

ESSENTIAL FUNCTIONS (including, not limited to):

•  Work with RM/PM, RFM, CMs, and MTL to select, place and train qualified maintenance personnel on-site.
• Performs technical training for on-site maintenance personnel
• Follow up on company/owner maintenance objectives for each property in the assigned region.
• Ensure selected vendors are approved through vendor credentialing.
• Make routine inspections of communities to ensure compliance with company standards and review maintenance operations.
• Perform community inspection during the final phase of building delivery to create a construction punch list in conjunction with site maintenance and construction teams.
• Work with Community Managers, Maintenance staff, and Regional/Portfolio Manager, and Regional Facilities Manager to identify and resolve any maintenance, design, installation, or repair-related items.
• Participate in the planning and preparation of maintenance items, and capital improvements for annual budgets.
• Analyze weekly reports on all maintenance-related expenses in assigned regions and recommend expense reduction initiatives.
• Provide weekly updates on any maintenance-related issues on all assigned properties
• Act as liaison between upper management and site personnel.
• Ensure that the communities are following all safety guidelines with respect to OSHA, EPA, REAC, Cardinal Risk Management procedures, and any local, state, or federal requirements, codes, or regulations.
• Have constant knowledge regarding contracts and suppliers, their services, and goods.
• Keep accurate records regarding preventive maintenance, work orders, apartment refurbishing, annual inspections, inventories, and purchase orders.
• Work with all MTMs to maintain a schedule of maintenance on all equipment based on the manufacturer’s recommendations and operating manuals.
• Assist Regional / Portfolio Managers, Community Managers, and Maintenance Supervisors with recruitment personnel.
• Coordinate & conduct Regional Roundtables and conference calls with maintenance staff.
• Analyze and monitor monthly Leonardo 24/7 inspections and reports.
• Must be willing to travel up to 95% of the time weekly and at times over the weekend.
• Live close to an international airport to support the required travel schedule
• Successfully lead on-site maintenance technicians using previous industry experience, communication skills, and customer service
• All responsibilities as associated with all facilities positions such as Lead to Porter
• Assist with advance repairs such as HVAC, Pools, Roofing, Boilers, Construction, etc.
• Analyze and communicate with operation teams and managers about the assigned community’s features, productivity, and needed areas of support
• Advise supervisor of items needing attention in units, i.e. ripped carpet, door repair, etc.
• Provide assistance with apartment turnovers as needed across multiple markets
• Communicate with the Maintenance Team Lead regarding any problems with maintenance or curb appeal that requires further attention.
• Respond appropriately to emergencies, according to policies and procedures.