Executive Assistant - LEGAL

Executive Assistant - LEGAL

 

Let’s be unstoppable together!

 

Circana (formerly IRI and NPD) is the leading advisor on the complexity of consumer behavior. Through unparalleled technology, advanced analytics, cross-industry data, and deep expertise, we provide clarity that helps almost 7,000 of the world’s leading brands and retailers take action and unlock business growth. We understand more about the complete consumer, the complete store, and the complete wallet so our clients can go beyond the data to apply insights, ignite innovation, meet consumer demand, and outpace the competition.

 

At Circana, we are fueled by our passion for continuous learning and growth, we seek and share feedback freely, and we celebrate victories both big and small in an environment that is flexible and accommodating to our work and personal lives. We have a global commitment to diversity, equity, and inclusion as we believe in the undeniable strength that diversity brings to our business, employees, clients, and communities (with us you can always bring your full self to work). Join our inclusive, committed team to be a challenger, own outcomes, and stay curious together. Learn more at www.circana.com.

What will you be doing?

Deliver exceptional support to the Chief Legal Officer and the Legal Team on all administrative and support matters related to meetings, calendars, expenses, suppliers, orders, inquiries regarding Circana procedures, association memberships, tracking invoice payments, working in DocuSign and Adobe, plus any other miscellaneous requests or issues that arise.

 

Job Responsibilities

• Develop and maintain a rapport with the senior executives, stakeholders, and vendors through strong lines of communication.
• Demonstrate professionalism and strict confidentiality through all interactions, and with all materials, and exercise discretion at all times.
• Assist with various tasks, including, but not limited to maintaining distribution lists and the Legal Team calendar.
• Cross functional training /meeting coordination.
• Manager the calendar of the Chief Legal Officer and schedule meetings on their behalf.
• Plan meetings (physical or virtual), taking and transcribing minutes, following-up on action items/deliverables, planning events, arranging travel, and accommodation.
• Serve as a custodian of corporate/legal documents requiring record keeping of decisions/approvals.
• Maintain and refine processes that support the organization.

 

Requirements

 

• 5+ years’ experience providing C-Level administrative support.
• Superb level of professionalism, business acumen and maturity.
• Exceptional organization skills, verbal and written communication skills, and meticulous attention to detail.
• High proficiency in MS Office and auxiliary platforms e.g., MS Teams.
• Strong project and task management skills.
• Ability to multitask and adjust in a fast-paced environment.
• Experience in scheduling assistance and calendar management.
• Ability to adjust working schedule as needed to support meetings before and after office hours.
• Experience with Concur a plus.
• Experience with DocuSign and Adobe.

 

Circana Behaviors

As well as the technical skills, experience and attributes that are required for the role, our shared behaviors sit at the core of our organization. Therefore, we always look for people who can continuously champion these behaviors throughout the business within their day-to-day role:

• Stay Curious: Being hungry to learn and grow, always asking the big questions
• Seek Clarity: Embracing complexity to create clarity and inspire action
• Own the Outcome: Being accountable for decisions and taking ownership of our choices
• Center on the Client: Relentlessly adding value for our customers
• Be a Challenger: Never complacent, always striving for continuous improvement
• Champion Inclusivity: Fostering trust in relationships engaging with empathy, respect and integrity
• Commit to each other: Contributing to making Circana a great place to work for everyone

 

Location

This position can be located in the following area(s): US remote – pref. Chicago for onsite support with meetings/clients.

The below range reflects the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range. This range may be modified in the future.  An employee’s position within the sala