Receptionist/Administrative Assistant 03134 NWG

Location: Knoxville, TN
Title: Receptionist/Administrative Assistant
Schedule (FT/PT): FT
Travel Required: As Needed
Clearance: Ability to Obtain

For over 25 years, North Wind Group (North Wind) and its subsidiary companies have been influencing the future of, and aiming to be the nationwide small business leader in, the engineering, environmental, construction, IT/cyber, facility operations, and professional service industries. North Wind allows its employees to develop creative and practical solutions to complex problems, while accomplishing its mission of delivering quality results safely, on time, and on budget, for every project. Our mission is accomplished through forward-thinking, advanced technology services, and our cultivation of a diverse and inclusive workplace.

North Wind recognizes our biggest asset is our employees. Our success is a direct result of the hard work, skills, expertise, and unique perspectives and talents that each of our employees bring to North Wind. We are looking for exceptionally talented, motivated, and dynamic individuals to join the North Wind team – not only to support our mission but be an integral part of our continued success.


Job Description

POSITION PURPOSE:

North Wind Group, a CIRI Company, is seeking a full-time Receptionist/Administrative Assistant to provide clerical and administrative support to our North Wind Group in an effective and efficient manner. This position is located in our Knoxville, TN location.

Provides general office support with a variety of clerical activities and related tasks. Greet and welcome guests with a positive first impression attitude daily.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Team player
• Weekly company errands
• Greet guests and direct guest employees as needed
• Prep office for new employee
• Stock copy machines
• Responsible for maintaining and stocking kitchen
• Received, sort and forward incoming mail
• Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.).
• Assists in the ordering, receiving, stocking, and distribution of office supplies.
• May also assist with other related clerical duties such as photocopying, filing, and collating.
• Receive, direct and relay telephone messages as needed
• Assist in ordering lunches for the Executive team
• Coordinate the repair and maintenance of office equipment such as the ordering of cartridges for our mega copiers
• Shut down fire doors and lights at the end of each day
• Provide administrative services as requested such as individual credit card statements

MINIMUM QUALIFICATIONS:

Education and Experience:

• High school diploma or equivalent (GED)
• 6 months to 1 year of relevant experience and/or training, or equivalent combination of education and experience.

Skills and Abilities:

• Ability to utilize multiple word-processing and database applications including MS Office applications Word, Excel, Access, as well as Adobe Acrobat, etc.
• Demonstrated ability to work accurately, follow instructions/schedules/timelines and handle multiple priorities.
• Strong communication, prioritization, and organizational skills.
• Excellent interpersonal skills; work effectively and cooperatively with all levels of management and staff.
• Strong oral and written communication skills; ability to effectively present information and respond effectively and sensitively to questions from clients, managers, staff, and the general public.
• Ability to work independently, as well as part of a team, and make decisions, solve problems, exercise good judgment, work under pressure, work with minimal supervision and prioritize workload.

PHYSICAL DEMANDS:

Exerts up to 10 lbs of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

WORKING ENVIRONMENT:

Work will be performed primarily indoors but may require some time outside.

North Wind offers a competitive pay and benefits package to include health, life, and disability insurance benefits, 401(k) with company match, generous paid leave and tuition reimbursement for eligible employees. As a company, we are committed to employee wellness, professional development, and work-life balance. We value safety, reliability, and commitment to ou