Radiology Operations Coordinator

Work Shift:

Day (United States of America)

Capital Health is the region's leader in providing progressive, quality patient care with significant investments in our exceptional physicians, nurses and staff, as well as advance technology. Capital Health is a five-time Magnet-Recognized health system for nursing excellence and is comprised of 2 hospitals. Capital Health Medical Group is made up of more than 250 physicians and other providers who offer primary and specialty care, as well as hospital-based services, to patients throughout the region.

Position Overview:

VERSION:1

JOB TITLE:Radiology Operations Coordinator

COST CENTER:000000

JOB CODE:30207

FLSA Exemption Status:Non-Exempt

Telecommuting Eligible:

SUMMARY (Basic Purpose of the Job)

Performs a wide variety of administrative activities within established guidelines to support Radiology in collaboration with the Radiology Leadership team. Ensures that Radiology policy and procedures are reviewed and updated at the appropriate frequencies. Provides secretarial support to facilitate smooth operation of multiple departments in Radiology. Assists the Director in organizing department functions which will maximize resources. Carries out responsibilities in accordance with the organization's policies and applicable laws.

MINIMUM REQUIREMENTS

Education:High school diploma. Bachelor's degree in business or health-related field preferred.

Experience:Five years of healthcare experience including billing, scheduling, clinical system support, and process improvement implementations. Two years of experience with Bachelor's degree.

Other Credentials:

Knowledge and Skills:Possesses excellent organizational, interpersonal, conflict resolution, and verbal and written communication skills.

Special Training:Intermediate to advanced computer skills. Proficiency with Microsoft Office.

Mental, Behavioral and Emotional Abilities:Ability to effectively manage multiple locations and ability to respond efficiently and effectively within their realm of several fast-paced environments.

Usual Work Day:8 Hours  

Reporting Relationships

Does this position formally supervise employees? No

If set to YES, then this position has the authority (delegated) to hire, terminate, discipline, promote or effectively recommend such to manager.

ESSENTIAL FUNCTIONS

• Maintains calendars for director and other imaging leaders with accuracy, updating as changes occur. Schedules meetings and coordinates meeting arrangements, including facilities, catering, and logistics assuring smooth functioning of events. Makes travel arrangements as needed.
• Compiles and organizes QA cases for the Chair of Radiology to review and add to the QA report.
• Maintains records and databases of information specific to multiple departments, often of a highly confidential nature, on a timely and accurate basis.
• Coordinates the timely and accurate receipt, processing, production, and distribution of regular reports to appropriate department staff. Processes timely and accurately requisitions, invoices and expense reports, determines appropriate accounting codes, and obtain necessary signatures.
• Maintains department policy and procedure manuals.
• Prepares, edits, and proofreads letters, memoranda, documents, and presentations from drafts or independently in a timely manner. Designs formats and lays out presentations and documents as needed, using basic and intermediate features of MS Office applications (Word, Excel, Power Point).
• Reviews, determines appropriate disposition of, and respond to mail, faxes, email in a timely manner. Performs a variety of clerical tasks: monitors and orders office supplies, makes copies, sends and receives faxes as required.
• Organizes data and information on a regular basis. Ensures maintenance of hard copy and computer files periodically as required. Maintains existing databases in standard and specialized database applications. May conduct research on the Internet.
• Serves as liaison with facilities or building management, safety, and security to ensure consistent provision of services and to resolve problems as needed.
• Participates in office renovation, space allocation, and office moves, coordinating IT, telephone, facilities, and other support services as needed.
• Coordinates with PLC and Rider to ensure that patients are scheduled for their imaging exams in a timely manner. Coordinates and expedites PLC reports.
• Coordinates STAT procedures for the radiology department.
• Performs other duties as assigned.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

Frequent physical demands include: Standing , Walking , Pinching/fine motor activities , Keyboard use/repetitive motion

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