Executive Assistant to CEO

101370

701 Cool Springs Blvd, Franklin, Tennessee 37067

TruGreen accepts applications on an ongoing basis.

Job Description

The Executive Assistant (EA) is a key strategic partner to the executive leadership team, ensuring efficiency, organization, and proactive support in a fast-paced and dynamic environment. This role goes beyond traditional administrative tasks—requiring a highly organized, tech-savvy, and resourceful individual who can anticipate needs, drive priorities, and optimize workflows. The ideal candidate thrives in a high-energy setting, maintains strict confidentiality, and enhances executive productivity.  
 

1. High-Impact Executive Support  

• Time & Calendar Management: Optimize executive schedules by prioritizing tasks, blocking focus time, and minimizing distractions. Not just scheduling but protecting executive time.  

• Proactive Task Management: Anticipate needs, identify bottlenecks, and take initiative to ensure seamless operations without constant oversight.  

• Confidentiality & Discretion: Handle sensitive business and personal information with the highest level of trust and professionalism.  
   

2. Tech Fluency & Process Optimization  

• Systems & Tools Proficiency: Utilize modern productivity and automation tools (e.g., Teams, Microsoft, AI, Concur) to streamline workflows.  

• Inbox & Communication Optimization: Draft and manage emails, presentations, and reports, ensuring clarity and professionalism.  

• Data & Metrics Awareness: Pull reports, track KPIs, and provide insights to support data-driven decision-making.  
   

3. Leadership & Strategic Thinking  

• Supervisory responsibilities: Leading the EA that supports other ELT members.  

• Business Acumen: Understand company priorities and ensure the executive team is well-prepared for meetings and strategic discussions.  

• Problem-Solving & Decision Support: Offer solutions, reprioritize tasks as needed, and act as a trusted advisor to leadership.  

• Stakeholder Engagement: Represent the executive team in meetings, with clients, vendors, employees, and other key partners.  
   

4. Cultural Fit   

• Relationship Management: Build strong internal and external relationships, acting as a bridge between executives and the broader organization.  

• Leadership Presence: Confidently manage up—holding executives accountable, flagging workload concerns, and proactively adjusting priorities.  

• Energy & Enthusiasm: Bring a positive, solutions-oriented mindset that aligns with company values and leadership style.  
   

5. Future-Focused & Growth-Oriented  

• Scalability & Adaptability: Ability to grow with the role, taking on expanded responsibilities as the company evolves.  

• Continuous Learning: Stay ahead of industry trends, new tools, and best practices to enhance efficiency and effectiveness.  

• Long-Term Partnership: Support executives not just in daily tasks but in achieving long-term strategic goals.  
   

Knowledge, Skills, and Abilities  

• Exceptional Organizational Skills: The ability to manage multiple priorities, projects, and deadlines with precision and efficiency. This includes a knack for creating systems and processes that optimize workflows and reduce inefficiencies.  

• Tech Savviness: Proficiency with modern productivity tools and platforms such as Microsoft Office Suite, Teams, Concur, and AI-based tools. A strong ability to quickly learn and adapt to new technologies.  

• Strategic Thinking: The capacity to anticipate needs, identify potential challenges, and proactively develop solutions. This includes understanding the broader business context and aligning tasks with organizational goals.   Communication Excellence: Outstanding verbal and written communication skills, including the abili