ADMINISTRATIVE ASSISTANT I - 64082996

Requisition No: 847619 

Agency: Department of Health

Working Title: ADMINISTRATIVE ASSISTANT I - 64082996

 Pay Plan: Career Service

Position Number: 64082996 

Salary:  $33,000 - $42,000 

Posting Closing Date: 03/11/2025 

Total Compensation Estimator Tool

Open Competitive

Administrative Assistant I – 64082996

 

Your Specific Responsibilities:

This is a highly responsible position serving as the Personnel Liaison / Administrative Assistant I for the Florida Department of Health in DeSoto County (DOH-DeSoto).  The incumbent in this position will ensure that the duties of personnel liaison are covered as outlined by the Department of Health Bureau of Human Resource Management (DOH HRM).  The incumbent will be directly supervised by the Community Program Administrator. The position requires strong computer, communication, organizational skills, knowledge of and the ability to appropriately apply personnel policies and procedures and must work independently and manage their time effectively.

 

Personnel Liaison Duties

Work closely with the Bureau of Personnel and Human Resource Management (Central Office HR) staff to comply with all Human Resource (HR) policies and procedures.  Be familiar with People First systems, including an understanding of the information available through their web site, and assist employees as needed.  Participate in personnel liaison conference calls.  Assist supervisors and employees with appropriate training (new employee orientation, basic supervisory training, information security training, code of ethics, etc.). This position will serve as the TRAIN administrator for DOH-DeSoto and provide administrative support. Review and distribute personnel-related information such as payroll deadlines, benefits and insurance, open enrollments, performance appraisals, missing timesheets, financial disclosures, and other related information as needed. Attend staff and building managers meetings as requested, to provide ongoing assistance and guidance in applying personnel rules, labor laws and other HR practices.    

 

• Employee / Labor Relations – Works as needed with legal, management and Central Office HR Labor Relations Consultant when dealing with employee discipline, grievances, FMLA/FSWP, unemployment, EEO complaints, etc. Provides documentation as needed for labor relations and participates in meetings by request.
• Equal Employment Opportunity Program - Supports the department’s Equal Employment Opportunity (EEO) program in conjunction with Central Office HR.  Perform the department’s annual compliance assessments and annually update and distribute the department’s Auxiliary Aids/Limited English Proficiency Plan.  
• Classification - Initiate or review FLHealthDesk-HR classification ticket to ensure updated position description with signatures and org charts are attached. Review classification packets for accuracy and completeness.   Assist supervisors with position description, OPS positions, justifications and other information needed for classification actions or updates.  
• Recruitment – Requisition Manager – Ensure the correct FLHealthDesk-HR recruitment ticket is initiated to fill a position. Act as the requisition manager for Talent Management in People First.  Prepare and/or assist supervisors with advertising vacancies.  Works with supervisor to ensure new hires are properly screened (background and/or drug screened) as outlined in DOH policies.  Assist managers with all aspects of recruiting as outlined in Recruitment and Selection policy. Works closely with Central Office HR to ensure applicants are cleared prior to starting employment with the DOH. 
• Payroll, Leave, and Attendance – Act as the time administrator and assist supervisors to ensure that attendance and leave records are completed bi-weekly. Perform liaison