Sr. Administrative Assistant, Center for Collaborative Innovation

Posting number: 202600058

Department: President's Office

Division: President's Office

Job classification: Senior Administrative Assistant

Posting type: Open

Categories: Administrative Assistant, Higher Education, Office and Administrative Support

Summary

DESCRIPTION:
This position provides essential support to ensure the center’s programming and the Graham Fellows program operate at the highest level. It serves as a central point of contact, coordinates scheduling, travel and event logistics while managing financial administration and collaborating with students, faculty and staff across the college.

OUTCOMES:
This position ensures the GCCI operates seamlessly by managing the administrative, financial, and programmatic details.

Examples of duties

• Provide logistical and administrative support to the GCCI and Graham Fellows program, including contracts, payments, travel logistics, data/record keeping, scheduling, budget management, inventory monitoring, and maintaining digital filing system 35%
• Supporting the preparation of internal and external reports, presentations, submissions, and proposals. 10%
• Providing administrative support to the GCCI grant program, including managing the application process, communications, timelines, and budget. 15%
• Leading the planning and implementation of GCCI events, including student works supervision, hiring vendors, communication/outreach, material preparation, registrations, and on-site event management 15%
• Establishing and maintaining systems for collecting and organizing data, including registrations, attendance, surveys and engagement 5%
• Overseeing the hiring, on-boarding, schedules, and reporting of GCCI student workers 10%
• Actively contributing to the GCCI and Graham Fellows outreach and communication efforts 5%
• Other projects as assigned 5%

Qualifications

• High school diploma or equivalent required; Bachelor’s degree preferred

• Minimum 2 to 5 years secretarial/office support/project management experience, preferably in an academic environment

Supplemental information

• Excellent verbal and written communication skills
• Ability to relate to others; excellent interpersonal skills
• Experience with budget management, record keeping, and digital file management
• Proficiency in standard office software, MS Office, and digital tools for scheduling, reporting, and file management
• Demonstrated experience planning and executing events
• Ability to work independently, anticipate needs, and problem-solve with minimal oversight 
• Strong organizational and time management skills with the ability to manage multiple priorities simultaneously
• Willingness to work some night and weekend hours as needed