Administrative Coordinator II

Job Title

Administrative Coordinator II

Agency

Texas A&M University

Department

Vice Pres For Research

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who We Are

The Division of Research supports one of the largest research universities in the United States and is committed to a truly comprehensive university where students, researchers, and inventors bring scholarship and innovation to bear for the benefit of the community, the state, and the nation. Texas A&M’s research creates new knowledge that provides basic, fundamental, and applied contributions resulting, in many cases, in economic benefits to the state, nation and world. To learn more, visit https://research.tamu.edu/. 

What We Want

We are seeking a detail-oriented and proactive Administrative Coordinator II to support our Research Infrastructure and Operations Support Team. The ideal candidate will possess strong organizational and communication skills, with the ability to manage complex calendars, coordinate financial and administrative tasks, and maintain critical research infrastructure databases. They should be adept at multitasking, comfortable working independently, and capable of exercising sound judgment in a dynamic academic and research environment. Experience in customer service, event coordination, and familiarity with university systems is highly preferred.

What You Need To Know

Compensation will be commensurate to the selected hire’s experience.  

A cover letter and resume are strongly recommended.

Qualifications

Required Education and Experience

• Bachelor's degree or equivalent combination of education and experience.

• Three years of experience in office administration.

Required Knowledge, Skills, and Abilities

• Ability to multitask and work cooperatively with others.

• Knowledge of word processing, spreadsheet, database, and presentation applications.

• Interpersonal and communication skills.

• Planning and organization skills.

• Ability to effectively communicate both orally and in writing.

• Ability to positively and professionally interact with clients and staff.

• Excellent communication and presentation skills.

• Strong interpersonal and organizational skills.

• Working knowledge of office software programs.

• Ability to orally comprehend and express information and use inductive and deductive reasoning.

• Ability to positively and professionally interact with clients and staff, groups of various sizes.

Preferred Qualifications

• Calendar Management.

• Customer Service experience.

• Event management or support experience.

• Ability to cultivate and maintain professional working relationships with people of various scientific backgrounds.

• Familiarity with academic and research environments.

Responsibilities

1) Financial/Administrative Support

• Manages the Associate Vice President’s calendar.

• General programmatic support, including but not limited to:

  • Material orders

  • Submission of receipts and Laserfiche forms

  • Account support (i