Executive Operations Associate

What You'll Do

We’re looking for a driven and detail-oriented professional to join our team in a foundational operations and administrative capacity. This position offers a unique opportunity to work closely with senior leadership, providing direct support to the Chief of Staff and the executive leadership team. You’ll be at the center of a fast-paced, high-performing environment where precision, discretion, and adaptability are key. From managing executive calendars and coordinating travel to assisting with prepping board materials, your contributions will be essential to keeping the organization running smoothly. This is an ideal position for someone who thrives on organization, communicates clearly, and is eager to grow within a dynamic team.

 

Key Responsibilities:

• Manage calendar coordination, meeting scheduling, and appointment logistics with precision and discretion for multiple firm leaders
• Support timekeeping and expense reporting processes, ensuring accuracy and timely submission for multiple firm leaders
• Coordinate travel arrangements, including booking flights and accommodations for multiple firm leaders
• Provide logistical support for meetings, events, and executive engagements (i.e. booking meeting spaces, dinners, etc.)
• Assist in the preparation and organization of meeting materials, including agendas, presentations, and supporting documentation and with meeting minutes, as needed
• Maintain and organize internal documentation and records
• Track and follow up on action items, deadlines, and deliverables across teams
• Draft, proofread, and edit various emails, documents, reports, and projects as needed
• Contribute to process improvements and administrative efficiencies
• Develop a deep knowledge of the firm, understanding each department’s role within the firm’s structure
• Handle confidential information with professionalism and care
• Maintain a high level of support, trust, and confidentiality

Who You Are

Education/ Certifications:  

• Bachelor’s Degree

Technical/Soft Skills 

• Meticulous attention to detail and a natural inclination for organization
• Strong written and verbal communication skills
• Strong administrative skills
• Strong Microsoft Office, Outlook, and computer skills 
• Able to manage multiple priorities for a wide range of individuals at any given time
• Ability to establish priorities, manage deadlines, and exercise a high degree of professionalism in interactions with all levels of individuals at the firm

Location:  

• Akron, OH; Baltimore, MD; Cleveland, OH; Milwaukee, WI; Youngstown, OH (Hybrid)

Who We Are

#LifeatCohen 

Sure, we like numbers. (But we’ll never treat you like one.) 

 

At Cohen & Co our foundational principles offer insight into how we achieve an inclusive, growth-oriented culture that fuels the success of our firm, our clients and our people. In particular, we honor our foundational principle of “great people first” by: 

• Championing the importance of diversity, equity and inclusion by embracing the unique stories, backgrounds, perspectives and ideas that come from our people; and 

• Offering a comprehensive and competitive Total Rewards package, which allows each employee to use the benefits that best suits their needs. Our offerings go beyond standard options, including time off outside of your standard PTO to give back to the community, annual discretionary merit increases and bonuses, talent development resources to tap into growth opportunities, and so much more!   

 

Learn More About Us! 

• Discover our Passion, Purpose & Expertise 

• Experienced Hire Opportunities  

• Learn more about our firm's culture and growth opportunities from our Executive Director of People & Culture! 

 

Estimated Salary Range: $65,000 - $85,000*  

*Salaries offered to candidates are determined based on factors such as candidate's relevant skillset, experience, licensure, and certifications, as well as job responsibilities, geography, market considerations, and organizational needs.  At Cohen & Co, we don't stop at setting ourselves apart by offering competitive base compensation.  As part of our 'great people first' foundational principle, our firm offers a comprehensive and competitive Total Rewards package that allows each employee to design a package that best suits their needs and goes beyond standard options, including time off outside of your standard PTO to recharge and give back