Director of Finance

About YWCA South Hampton Roads
YWCA South Hampton Roads (YWCA SHR) is the oldest and largest multicultural women’s organization in the world. YWCA SHR is dedicated to the fullness of its mission to eliminate racism, empower women and promote peace, justice, freedom and dignity for all.  

Serving approximately 8,000 individuals each year, YWCA SHR is a source of strength, courage and empowerment for women and families facing crisis. We are a community catalyst for meaningful change and the advocate for shaping vital impact through quality services responding to the critical needs of survivors of sexual violence and domestic violence. YWCA SHR works across racial, gender, religious and social lines with organizations-partners in all sectors to educate about disparities, advocate for change and provide resources and tools to dismantle oppressive systems.  

YWCA SHR is in the midst of a rapid transformation from a well-established direct service provider for women and families facing crisis to an organization working at the intersection of eliminating racism, empowering women and standing up for social justice, helping families and strengthening our community.   

About the Position 

Under general supervision of the Chief Executive Officer, the Director of Finance is responsible for overseeing the financial operations and financial planning of the YWCA SHR. 

ESSENTIAL DUTIES 

The essential functions include, but are not limited to the following:   

Finance 

· Manages the overall integrity and accuracy of YWCA SHR financials including day-to-day payables, receivables, month end close, monthly reporting, and annual financials

· Leads the annual audit and annual 990 tax filings with the assistance of the association’s external auditors

· Develops the annual budget by department and performs monthly variance analysis

· Manage relationships with all banking, investment and credit card vendors

· Collaborates with all YWCA SHR departments for accuracy in financial reports, expense reimbursements and spending within their departments

· Assists Human Resources with payroll processing and payroll data

Grants Management 

· Oversee and manages the timely submission of grants, including working with the CEO, COO, program managers, and other staff to complete the narrative, while preparing budgets and related documents for application

· Supports the COO in overseeing the administration of local, state, federal, and foundation awards

· Prepares and submits grant reports (financial and narrative) and other required paperwork 

and documentation

· Works closely with Development/Advancement department for fundraising efforts, database tracking of donations and community grant applications

· Works with project managers and other staff to meet deliverable and reporting deadlines 

and to stay on budget

Strategic Financial Planning

· Identifies and recommends process improvements across the association including the development of systems for grant and contract management

· Conducts financial analyses including revenue/cost analysis, trend analysis, forecasting, budgeting, and grant funding/spend-down

· Coordinates with leadership team to evaluate opportunities and manage risks

Annual Financial Audit 

· Leads and coordinates the annual audit process: work with external auditors, the Finance Committee, and CEO

· Responds to all audit queries, prepares and reviews financial statements and 990 filings

· Works with the CEO to address issues and recommendations resulting from the audit

Benefits Administration

· Oversee the processing and reconciliation of monthly billings and the preparation of vouchers for payments and administrative fees for all group plans

· Monitors administrative costs of benefits programs. Prepare budgetary recommendations and assist in monitoring, verifying and reconciling budgeted funds

Compliance

· Creates and maintains financial policies and procedures that adhere to all local, state and federal grant and other guidelines

· Oversee the compliance of contracts and MOUs with vendors and grant providers for organizational function, activities, and programs

· Maintains and safeguards confidential information on behalf of the YWCA SHR 

Administration

· Participates in the association's Executive Team, Leadership Team, Board Finance Committee and other association committees, as needed

· Provides association and Board training regarding YWCA SHR financials

· Attend team member meetings and rela