Healthcare Legal Administrative Assistant

Please note that Jackson Walker is not currently accepting search firm submissions in connection with this opening.

Healthcare Legal Administrative Assistant

Department: Healthcare

Reports To: Office Administrator

Location: Dallas

FLSA: Non-Exempt

POSITION SUMMARY:

Jackson Walker, the largest law firm in Texas, has an exciting full-time employment opportunity for a Healthcare Legal Administrative Assistant in our Dallas office. The Healthcare Legal Administrative Assistant provides high-level administrative and document support to attorneys within the Healthcare Practice Group. This role supports efficient case and matter management through document preparation, coordination of regulatory filings, deadline management, and maintenance of accurate records.

The Healthcare Legal Administrative Assistant serves as a key resource to attorneys, clients, and internal staff, contributing to seamless workflow and exceptional service delivery while ensuring compliance with healthcare regulatory requirements and confidentiality standards.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Administrative & Client Support

• Provide professional and responsive customer service by answering phone lines and communicating with clients, including healthcare providers, organizations, and regulatory bodies.
• Coordinate and schedule meetings, appointments, and travel arrangements.
• Handle incoming and outgoing mail, including certified and overnight deliveries.
• Submit expense reimbursements and request checks as needed.

Document Preparation & File Management

• Prepare, proofread, and format legal documents including correspondence, memoranda, contracts, and regulatory filings.
• Compile, scan, save, and profile documents within the document management system (iManage).
• Maintain and organize digital and physical files in accordance with firm and regulatory standards.
• Utilize advanced document formatting tools, including styles, cross-referencing, and track changes.
• Use Adobe Acrobat to edit PDFs, create bookmarked binders, and convert documents between formats.

Healthcare Regulatory & Case Coordination

• Assist with preparation and submission of documents related to healthcare regulatory matters, including filings with agencies such as CMS, HHS, and state health departments.
• Support attorneys with documentation related to compliance matters, audits, investigations, and reimbursement issues.