Job Description Summary

Job Description

Proactively provide a range of Executive administrative support for the GE Vernova Chief Procurement Officer as well as coordination / support, as needed, for the Sourcing staff/ Senior Leadership team members.  Independently execute all assigned responsibilities and effectively balance the needs of multiple individuals.   Operate as part of a team that works together and provides back-up support to other administrative staff as needed.  

This is a hybrid position with a required minimum of two days in the Atlanta office and additional days in office, as needed.  Availability during outside typical business hours for travel and/or time sensitive business needs may be needed.

Essential Responsibilities:  

• Proactively support the assigned leader and team by independently executing all responsibilities while successfully balancing the needs of multiple Sourcing staff/ Senior Leadership team members  
• Prioritize, maintain, and organize extensive and complex, global calendars, schedule appointments and meetings (including both on-site and off-site conference arrangements), arrange end to end global travel schedules, travel itineraries, air, hotel, and ground transportation, manage international visa and right to visit documents, reconcile T&L expenses.   Work with others to organize meetings with multiple attendees across different geographic locations in the most efficient way.  
• Manage Annual Engagement Matrix including: 1:1 mentor, leadership team, Sourcing Council, and other rhythmic meetings as required.
• Proactively look ahead at calendars/schedules to identify conflicts, judge efficiency, and suggest adjustments.
• Maintain distribution list, craft communication for organizational announcements, draft and manage social media posts (Example: LinkedIn in partnership with Comms team)

• Schedule, plan, and organize all logistical details for in-house and off-site meetings, etc., as needed.  
• Schedule, plan and organize all event planning for monthly supplier conferences as well as regional conference with 15-200 suppliers: travel with executive, as appropriate. 
• Manage a range of general administrative services including documentation management/file set up and maintenance, invoice processing, etc.  
• Anticipate, identify, analyze, and solve issues/conflicts independently and discretely.  
• Manage Workday transactions in coordination with HR partner. 

• Communicate professionally with internal and external persons, at times acting as first point of contact to executive leader and/or staff making interactions positive experiences.   
• Manage confidential data and matters discreetly and professionally.   
• Create and manage purchase orders as needed; manage outgoing shipments as needed. 
• Maintain gratitude plan with communications for moments that matter (i.e., birthdays, anniversaries, major life events for team) 
• Work as a collaborator with other assistants and teams.  

• Special projects as required.  

Qualifications/Requirements:  

• Bachelor’s degree or High School diploma and five years’ work experience, or equivalent experience/ knowledge
• Outstanding interpersonal and relationship building skills across multiple cultures.
• Strong experience supporting global executives.
• Minimum three years’ experience in event planning, administrative support, or complex project management or equivalent experience 

• Ability to successfully organize and execute details in a fast-paced, ever-changing, environment.   
• Ability to successfully manage competing priorities.   
• Highly results driven with exceptional follow-through.   
• Strong experience in Microsoft Office, specifically Outlook, Teams, Word, Excel, and PowerPoint
• Passion for continuous learning

Desired Characteristics:  

• Adaptable to continuous changes with building a new company.
• Pro-active problem-solver

• A collaborative team player yet able to work independently.  
• Strong attention to detail, organizational and prioritization skills

• Expert in Microsoft Office, specifically Outlook, Teams, Word, Excel, and PowerPoint<